Supplemental Project Administrator

At Keolis
, a leader in public transportation and proudly headquartered in Boston, our mission —
We Imagine, We Care, We Commit — is more than words. It’s how we support our communities and how we support each other. As part of our team, you'll have access to a comprehensive benefits package designed with your wellbeing in mind. We offer a competitive benefits package that supports your health, wellbeing, and peace of mind. This includes medical, dental, and vision coverage, along with life and disability insurance.

You’ll also have access to a variety of voluntary benefits such as hospital indemnity, accident, and critical illness coverage, as well as home, auto, and pet insurance. To help secure your financial future, we also provide a 401(k)-retirement plan with a company match. At Keolis, you're not just building a career — your part of something bigger.

Salary Range: $80,000-$95,000

• Associate degree or an equivalent amount of work experience in either the railroad or a transportation environment is required.
• Minimum of two years’ experience with financial analysis, general accounting principles and methods, budget monitoring (Dynamics 365 experience preferred) and financial reporting.
• Proven knowledge of proficiencies when utilizing MS Office package (specifically Excel, PowerPoint, and SharePoint).
• Experience in the public transport sector in either operational or construction roles is desired with exposure to basic contract language.
• Demonstrated experience to be effective, motivated, and driven professional to manage multiple high priority activities simultaneously.

• Excellent communication and presentation skills as well as project management, time management, decision-making, and analytical skills in a deadline-driven role.
• Proven ability to adapt to innovative technologies and tools that create efficiency and accelerate change. Ability to influence wider organizational culture through systemic, sustainable approaches.
• Evidence of highly developed organizational skills that show the ability to work independently with minimal supervision and to deliver quality results.
• Proven ability to lead by example to foster positive cross-functional relationships with internal and external stakeholders specific to meeting project deadlines and responding effectively to changes in priorities. Must possess excellent verbal and writing skills.
• Key personal traits: forward thinking, proactive, resilient, sound judgement, innovative where it is required, driven by a relentless pursuit of excellence.

• Demonstrates understanding and adheres to the KCS principles of Employee Engagement, Operational Excellence, Safety & Security, and Economic Performance.

• Ensure all new and existing Supplemental Work projects are set-up/maintained and that documentation is posted in the appropriate systems (D365, SharePoint, etc.).
• Create vendor purchase requisitions and process vendor invoices for approval and payment for all Supplemental Work projects (both MBTA and third-party projects).
• Support the Project Management Office by reviewing, monitoring, and reconciling project expenses against budget.
• Invoicing Support:
• Review project hourly and salaried labor, materials, vehicle leasing, fuel allocations, vendor invoicing, etc. to ensure all Supplemental Work is properly charged to the MBTA and third-party projects.
• Review and investigate project deductions made against monthly billings. Gather any necessary additional back-up to ensure timely payments.

• Responsible for quality assurance of work performed by employees of the Supplemental Work Department, with a particular focus on labor…