Procurement Coordinator

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Job Description - Procurement Coordinator (260005VI)

Job Description

Description

Mass Ability is seeking a highly organized, collaborative, and customer-focused professional to serve as a Grants Management Specialist II. This position plays a critical role in supporting agency procurement, contract administration, purchasing, and operational services that enable Mass Ability to deliver high-quality programs and services throughout the Commonwealth.

Reporting to the Administration and Facilities Manager, the Grants Management Specialist II serves as a key resource for procurement and contract administration activities, coordinating purchases, contracts, vendor relationships, and operational support across Mass Ability's Central Office and Area Offices. This position is responsible for managing procurements from initiation through completion, supporting contract development and administration, coordinating purchasing activities, providing technical assistance to staff, and ensuring compliance with Commonwealth procurement laws, regulations, policies, and procedures.

The ideal candidate will possess strong organizational, analytical, and communication skills, along with experience in procurement, contract administration, grants management, purchasing, business operations, fiscal administration, or public administration. Individuals who thrive in a collaborative environment, enjoy building relationships with internal and external partners, and are committed to delivering outstanding customer service are encouraged to apply.

At Mass Ability, we are driven by a fundamental belief that we are all different but connected – individuals who share a common purpose and who bring our own talents, ingenuity, and perspective to achieve our vision. That belief puts diversity, equity, and inclusion at the center of everything we do. We are keenly aware of the barriers that many of us face as we strive to live life on our own terms.

That’s why, as a community, we are committed to always being part of the solution. This work is essential to who we are as an organization. Together, we are making a better state possible for everyone. As a team member, you’ll join an agency that values a learning and participatory performance culture with an emphasis on high-performance teams, individual contribution/impact, and engagement in activities to promote and support programs, divisions, and the overall agency vision and mission.

(These duties are a general summary and not all inclusive)

• Coordinate agency procurement activities from initiation through completion, including reviewing purchase requests, obtaining approvals, preparing procurement documentation, tracking purchase orders and encumbrances, monitoring procurement status, and ensuring timely completion of purchasing activities.
• Support the preparation, processing, execution, and administration of contracts, Statements of Work (SOWs), purchase orders, and other procurement-related documents while ensuring compliance with Commonwealth policies, regulations, and procurement requirements.
• Serve as a primary liaison among program staff, vendors, Accounting, Human Resources, the Operational Services Division (OSD), the Office of the Comptroller, and other internal and external stakeholders to facilitate procurement, contracting, and operational activities.
• Coordinate vendor relationships, procurement solicitations, furniture purchases, operational supplies, facility-related procurements, and other agency purchasing activities while ensuring quality customer service and timely project completion.
• Provide technical assistance and guidance to agency staff regarding procurement processes,…