Gifts & Records Associate, Information Strategies, Gifts and Records

Gifts & Records Associate, Advancement Information Strategies, Gifts and Records Category Job Location Tracking Code

9/22/2026

Grade 47

$62,525.00

$81,175.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, training and internal pay comparison. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Full-Time/Regular

Boston University Advancement

Boston University Advancement is at a pivotal moment, guided by new leadership and a clear strategic framework for growth and impact. Our work is organized around three core priorities: securing $500 million in philanthropy annually; deepening relationships with a strategically defined segment of alumni and donors; and strengthening the organizational foundation while launching focused priority areas across the University.

Advancement is evolving into a highly collaborative, matrixed model that integrates new University leadership, regional engagement, and the distinctive strengths of BU’s schools and colleges. With more than 250 advancement professionals, the organization is building the capacity, partnerships, and culture required to deliver sustained philanthropic momentum and institutional impact.

The Gifts & Records Associate serves as a key operations and process improvement partner within Advancement Information Strategies, supporting the effective administration of gifts, constituent records, and data services that advance the University's fundraising and engagement goals. Reporting to the Director of Gifts & Records, this position collaborates with colleagues across Advancement Information Strategies,Office of Advancement, and University partners to enhance operational effectiveness, strengthen data quality, and support efficient, compliant business practices.

The Associate applies analytical thinking and a strong understanding of advancement operations toidentifyprocess improvements, support system enhancements,monitor operational performance, and contribute to data governance initiatives. Working across functional areas, the position helps implement new workflows, develop documentation and training resources, and support projects that improve service delivery, data integrity, and organizational effectiveness.

In addition to supporting daily operations, the Gifts & Records Associate serves as a resource to colleagues by coordinating cross-functional initiatives, sharing operational expertise, and helping ensure consistent application of policies, procedures, and data standards. Through continuous improvement, collaboration, and operational excellence, this position contributes to a responsive, customer-focused Gifts & Records function that strengthens the University's fundraising infrastructure.

A successful candidate will be comfortable working independently and collaboratively, supporting projects and systems, maintaining data quality, and building effective partnerships across teams.

A bachelor's degree or equivalent combination of education and relevant experience is required, along with the ability and willingness to travel.

• Monitor departmental workflows and operational metrics to identify trends, improve efficiency, and support timely, accurate service delivery.
• Analyze business processes and recommend workflow improvements that strengthen gift administration, records management, and data quality.
• Develop and maintain operational reports, dashboards, and tracking tools to support workload management and informed decision-making.
• Support data governance and quality assurance initiatives by identifying data issues, recommending corrective actions, and promoting consistent data standards.
• Create, maintain, and enhance departmental procedures, documentation, and operational resources that support consistency and knowledge sharing.

• Coordinate and support departmental and divisional projects related to system enhancements, business process improvements, and data integration initiatives.
• Partner with Advancement and University stakeholders to evaluate operational needs and implement sustainable solutions.
• Analyze…