Administrative Operations Manager

## Administrative Operations Manager Apply:
Boston, MA (Main Campus):
Full time:
Posted Today:
R142668
** About the Opportunity
**** About the Center for Theoretical Biological Physics
** The Center for Theoretical Biological Physics (CTBP) in the College of Science is one of the ten Physics Frontiers Centers established by the Physics Division (PHYS) of the National Science Foundation. CTBP is at the forefront of research and training at the biology-physics interface, focusing on fundamentals of physical genetics, interacting active elements and biological functionality, integrated living systems, and development of core methodology.

** About the Center for Interdisciplinary Research on Complex Systems
** The Center for Interdisciplinary Research on Complex Systems (CIRCS) in the College of Science fosters collaborations between researchers from different scientific and engineering disciplines who share a common interest in elucidating fundamental aspects of the structure and function of complex physical and biological systems across multiple levels of organization using a combination of quantitative state-of-the-art experimental and theoretical research tools, and enhances interdisciplinary educational training of both undergraduate and graduate students through its various activities.

** Job Summary
** Reporting to the Director of CTBP, the Administrative Operations Manager provides comprehensive operational, administrative, research administration, and financial management support to the Centers. This position plays a critical role in supporting the day-to-day operations and long-term strategic objectives of both Centers. The Administrative Operations Manager oversees research administration and finance, space allocation, visitor logistics, trainee support for undergraduate, graduate, and postdoctoral researchers, and external liaison activities.

Responsibilities also include coordination of the National Science Foundation (NSF)-funded Physics of Living Systems Graduate Student Network, management of Center websites, and logistical oversight of CTBP’s annual undergraduate summer research program. The Administrative Operations Manager works closely with the Physics Department, the Colleges of Science and Engineering, and Northeastern University’s Offices of Research Administration and Research Finance.  
** Key Responsibilities and Accountabilities*
* * CTBP and CIRCS Operations Management
** Oversee daily operations of CTBP and CIRCS, including project coordination, staff direction, office and space management, and issuance of s
* Manage operational needs, including office supplies, shared spaces, and logistical support for meetings and special events
* Administer the NSF-funded CTBP Summer Undergraduate Research Program
* Administer the NSF-funded Physics of Living Systems Graduate Student Network, including coordination of annual meetings and workshops at domestic and international locations.
* Direct staff in the development and maintenance of administrative systems and workflows to improve operational efficiency
* Coordinate Center seminar series, including speaker invitations, scheduling, publicity, travel arrangements, and reimbursements
* Maintain and update Center websites, including event and announcement postings
* Supervise review and reconciliation of monthly, quarterly, and annual financial transactions in compliance with University policies  
* Research Administration
** Lead grant proposal preparation, budgeting, and administration for National Science Foundation (NSF), National Institutes of Health (NIH), Department of Energy (DOE), National Aeronautics and Space Administration (NASA), and private foundation proposals supporting the Directors of CTBP and CIRCS
* Prepare and coordinate…