Special Assistant Vice Chancellor and Director of Athletics & Recreation and Strategic Initiatives

General

Summary:

This is a 12-month full-time administrative appointment, reporting directly to Vice Chancellor of Athletics and Recreation (VCAR) with dotted reporting lines to the Deputy Athletic Director for Internal Administration and Operations/Senior Woman Administrator (SWA) and Deputy Athletic Director for Strategic Initiatives. This position provides complex administrative support to the VCAR and the executive operations. Additionally, this position will develop, coordinate, implement and manage effective and data-informed communication strategies and practices specific to committees, projects and initiatives as assigned by the VCAR.

This position is involved in planning, facilitating and/or coordinating department-wide initiatives, projects and committees. Working independently or collaboratively with the VC of Athletics and Recreation/Department Head, Deputy Athletic Directors, athletics leadership team and staff/coaches and/or constituents across campus, this position organizes, supports and coordinates activities and projects that advance the initiatives, needs and goals of the department. General responsibilities also include the development, supervision and management of a student worker administrative support team to ensure appropriate office coverage, customer service and internal departmental responsiveness and the coordination of business meeting meals (Division-Wide, senior leadership, team dinners, staff/coach gatherings).

This person is expected to work collaboratively with student leadership, internal groups, campus-wide departments and organizations, and demonstrate a working knowledge of sound budget management skills. This person will also work closely and at times with direction from the Executive Deputy Athletic Director/SWA and Deputy Athletic Director for Strategic Advancement to support of department-wide project work. Additional responsibilities in department-wide administration as assigned.

• Scheduling and anticipating schedules for diverse and complex appointments, meetings and travel.
• Develop weekly meeting and travel itineraries including meeting agendas, plans, and briefings.
• Develop, collate, write and format materials for meeting prep and presentations.
• Coordinate and reconcile various expense charges and reimbursements.
• In collaboration with Deputy AD team, supports and at times creates department-wide key communication documents/presentations including the Athletics and Recreation Annual Report, Cabinet briefings, Board reports and presentations, and other reports as assigned. Utilizes data to effectively communicate outcomes.

• Name Image and Likeness (NIL):
  Creation and management of UMass Boston Athletics Name, Image, and Likeness program. This includes development and implementation of NIL policies and procedures in accordance with NCAA regulations, serving as the point of contact for local and national businesses and donors, educate and advise student-athletes on NIL opportunities, create and manage a system for tracking NIL activities, provide training sessions for student-athletes on brand building and social media, and help student-athletes navigate outreach to companies and the fulfillment of deals and agreements.

• Conduct comprehensive analyses of each individual sport program regarding historic athletic success, facilities, staffing, admissions policies, recruiting, and social media.
• Strategic Engagement for Women’s Programs and…