Senior Coordinator Construction

Senior Construction Coordinator

Position Type:
Full time | Weekly Scheduled

Hours:

40 |

Location:

Boston, MA 02210

We’re looking for a Senior Construction Coordinator to support our construction team and keep projects moving. This role acts as a key point of coordination across project teams, accounting, and leadership.

• Serve as a go‑to resource across construction projects, providing guidance and backup support as needed.
• Maintain project documentation including contracts, permits, insurance certificates, warranties, and closeout records.
• Ensure all project documentation is accurate, complete, and compliant with company policies and regulatory requirements.
• Prepare and manage correspondence, reports, bid packages, meeting materials, and project documentation.
• Review invoices and pay applications for accuracy against budgets and contracts; process payments in I‑BEAM.
• Act as a liaison between vendors, subcontractors, accounting, insurance providers, and internal teams.
• Verify insurance and sales tax requirements for subcontractors and vendors.
• Support project setup, including budgets, cost codes, and reallocations as needed.
• Coordinate project meetings, schedules, and communication across teams.
• Track subcontractor and vendor activity to ensure alignment with project timelines and requirements.
• Support project closeout processes, including final documentation and records.
• Assist with setup of on‑site construction offices when needed.
• Participate in system pilots and process improvements.

• High school diploma required; bachelor’s degree preferred.
• 4–5 years of administrative or project coordination experience (construction preferred).
• Strong organization skills with the ability to manage multiple priorities.
• Clear communicator who can work across teams and functions.
• Detail‑oriented with strong follow‑through.
• Comfortable with systems, data, and basic financial tracking.

We offer comprehensive benefits: health, dental, and vision; 401(k) with company match; paid vacation and holidays; tuition reimbursement; employee stock purchase plan; and more. Find additional information at

Avalon Bay is an equal opportunity employer. We are committed to an inclusive and diverse work environment free of discrimination and harassment. We consider qualified applicants with criminal histories in a manner consistent with applicable law.