Tenant Construction Manager​/Tenant Coordinator

Company

The Wilder Companies

Hybrid (Travel to Project Sites Required)

Full-Time | $115K-125K based on experience

The Tenant Construction Manager / Tenant Coordinator (TCM) is a key member of the Wilder Development Department, reporting directly to the Executive Vice President of Development. This role serves as the primary point of contact for tenant‑related construction activities, coordinating both Landlord Work and Tenant Work from lease negotiation through tenant opening and project close‑out. The ideal candidate has strong experience in commercial retail construction, tenant coordination, project management, permitting, budgeting, scheduling, and contract administration.

• Partner with the Leasing team during LOI and lease negotiations to evaluate landlord and tenant construction obligations.
• Review and assist with Letters of Delivery (LODs), work letters, construction exhibits, schedules, and delivery matrices.
• Review lease provisions related to construction, tenant allowances, signage, landlord obligations, and project delivery.
• Establish realistic construction schedules and milestones.
• Review utility capacities, storefront configurations, loading requirements, and site‑specific project needs.

• Coordinate planning, budgeting, permitting, scheduling, and construction activities for landlord work.
• Collaborate with architects, engineers, contractors, and property management teams.
• Monitor project schedules and budgets.
• Participate in preconstruction planning, scope development, value engineering, contractor coordination, and scheduling.
• Track RFIs, submittals, change orders, pay applications, and project schedules.
• Identify project risks and recommend solutions.
• Conduct site inspections and attend construction meetings.
• Coordinate landlord turnover and project close‑out activities.
• Serve as the primary point of contact for tenants, architects, engineers, consultants, and contractors.
• Provide tenants with construction guidelines, design criteria, shell drawings, utility information, and construction standards.
• Develop and maintain project schedules from design through tenant opening.
• Review tenant improvement plans and signage packages for compliance with lease requirements and design standards.
• Monitor critical milestones including plan submissions, permits, construction progress, and store openings.
• Partner with Property Management, Leasing, and Development teams to resolve project issues.

• Administer landlord construction rules and tenant design criteria.
• Verify permits, insurance certificates, contractor documentation, security deposits, schedules, and required project documentation.
• Coordinate site access and construction logistics.
• Verify compliance throughout construction.
• Review tenant improvement allowance reimbursement requests.
• Verify supporting documentation for reimbursement.
• Coordinate tenant allowance approvals with executive leadership.
• Track project expenditures and financial obligations.

• Maintain tenant coordination tracking including project milestones, permit status, schedules, project risks, and anticipated opening dates.
• Prepare regular project status reports.
• Maintain organized project documentation including drawings, permits, correspondence, meeting minutes, change orders, schedules, and close‑out documents.
• Communicate schedule changes, delays, and budget concerns to stakeholders.

• Confirm completion of all tenant close‑out requirements.
• Coordinate contractor security deposit releases.
• Collect Certificates of Occupancy, warranties, as‑built drawings, lien waivers, equipment manuals, maintenance information, and other close‑out documentation.
• Complete final punch lists and turnover documentation.
• Ensure landlord and tenant obligations are satisfied prior to project completion.

• Minimum of 5 years of experience in commercial retail construction, tenant coordination, construction management, owner’s representation, development, or project management.
• Construction field experience.
• Experience…