Visual Arts Program Coordinator

Visual Arts Program Coordinator(Part-Time)

Organization: Inquilinos Boricuas en Acción, Inc.
Location: Boston, MA
FLSA Classification: Non - Exempt
Supervisor: Arts Program Director

ORGANIZATION

DESCRIPTION:

Established in 1968, IBA - Inquilinos Boricuas en Acción is a dynamic community development corporation in Boston's South End. IBA's mission is to empower and engage individuals and families to improve their lives through high-quality affordable housing, education, and arts programs.

This position is for you if you:

• Are looking for a Part-Time, In-Person role within Boston's South End community.
• Want to be part of a mission-driven organization serving the needs of Boston's Puerto Rican and globally diverse community.
• Have a highly positive and enthusiastic style; capable of motivating others.
  Love Latino arts and culture.
• Have a passion for planning large scale events.
• Enjoy making a difference.
• Are an Innovative thinker or visionary.
• Are a problem solver.
• Like working collaboratively to achieve excellence

Gallery & Curatorial Coordination

• Plans, manages, and executes all visual arts exhibitions and related educational programs.
• Oversees the full curatorial lifecycle, including artist identification, calls-to-artists, portfolio review, interviews, selection, installation, de-installation, openings, talks, and closings.
• Coordinates exhibition logistics: artwork handling, timelines, artist agreements, and collection of marketing materials.
• Maintains regular gallery hours and manage the gallery calendar at least six months in advance.
• Collaborates with Marketing to advertise exhibitions and ensure timely submission of images, wall text, and artist information.
• Prepares volunteers and interns for basic gallery operations and visitor experience.
• Supports gallery sales processes and related data reporting in coordination with the Director of Arts.

Arts Education & Program Facilitation

• Facilitate arts workshops, talks, panels, and creative experiences across Early Education, Youth Development, Financial Empowerment, Resident Services, and Arts & Culture.
• Co-design culturally responsive programming with program directors and staff, aligned to exhibition themes and community needs.
• Support signature events (e.g., Festival Betances, Three Kings, Tito Puente Latin Series) and integrate exhibition-linked learning experiences.

Community Engagement & Partnerships

• Support program planning, scheduling, production timelines, and event execution.
• Compile and manage seasonal marketing and program materials (artist bios, images, videos, press content).
• Maintain accurate calendars, mailing lists, documentation, and internal communications.
• Coordinate volunteers and interns; collaborate with HR on recruitment as needed.
• Collaborate with the Arts Director and Operations Coordinator to align programming and maximize Arts Space utilization.

External Communication & Partnerships

• Represent IBA at internal/external meetings, trainings, forums, and conferences (some evenings/weekends required).
• Build and maintain relationships with artists, cultural organizations, and community partners.
• Support outreach and build trusting relationships with residents and stakeholders.

Facilities, Maintenance & IT Coordination

• Report and track facilities and maintenance needs to support gallery readiness and program delivery.
• Report and track IT needs that impact exhibitions and arts programming.

Data Monitoring & Evaluation

• Maintain monthly and annual data for exhibitions, workshops, attendance, and program activities.
• Support grant reporting and organizational data requirements; track program metrics and learning outcomes.

Other Duties

• Perform additional duties as needed to support organizational effectiveness.

• Understanding of and advocacy for Latino visual arts; bilingual Spanish–English required.
• Bachelor's degree in Liberal Arts/Arts Management or related field preferred (Art History strongly preferred).
• Three years of comparable experience in arts programming, gallery coordination, or arts administration preferred.
• Excellent written and verbal communication; customer-service…