Proposal Assistant

Ci Design, Inc. (Ci) seeks dynamic and vibrant professionals who can share their unique talents and make their mark within our growing and highly collaborative architectural firm which works in several thriving markets with practices in science and technology, mixed-use and residential, mission critical, workplace and industrial manufacturing. Within each of these practices, our team provides exceptional services in architecture, planning, landscape design, experiential graphics and branding, lab and manufacturing planning, interior design, procurement, strategy and change management.

Ci is seeking a motivated and experienced industry professional to contribute to our architectural projects in our Boston office.

This position plays a crucial role in supporting Ci’s award-winning architecture firm by working closely with the Proposal Manager in assisting Principals and Project Managers in the creation, coordination and production of proposals. Primary responsibilities associated with this position include, but are not limited to:

• Initiating new opportunities in Unanet, Proposal Tracker, and on the Marketing Drive in accordance with Ci standards; reviewing scope and proposal requirements with leadership to coordinate sub-consultants, necessary materials, and adhere to deadlines.
• Tracking deadlines associated with proposal submissions, including but not limited to questions, site-walks, response deadline(s), consultant deadline(s).
• Collaborating with Architect(s), Designer(s), and Proposal Manager(s) to gather sub-consultants’ materials for proposals; distributing templates for subconsultant use to ensure brand consistency and proposal cohesion; reviewing received materials to ensure compliance with submission requirements.
• Assembling proposal materials in compliance with requirements; proofreading for clarity, coherence, and accuracy; preparing timely drafts for review by leadership.
• Implementing feedback and edits on proposals; organizing final review before submission; submitting final, approved proposal into designated client portal.
• Following up on submitted proposals for status updates, new opportunities, and outcomes for continuous improvement.
• Updating and maintaining comprehensive opportunities, staff, consultants, clients, and business development activities

• Opportunity to work on diverse projects
• Supportive and collaborative work environment
• Professional development and mentorship
• Competitive compensation and benefits package

This role is ideal for a motivated and detail-oriented professional looking to support proposal development efforts, collaborate with internal and external teams, and contribute to successful architectural pursuits.