Summer Programs Attendance Officer; Temporary

Position: Summer Programs Attendance Officer (Temporary)
Job Description:

The Attendance Officer (Temporary) plays a critical role in Berklee College of Music’s Aspire:
Five-Week Music Performance Intensive summer program by ensuring students attend and engage fully in their classes. This position is proactive, assertive, and highly student-facing – akin to a truant officer for the program – and is dedicated to promoting a culture of accountability around class attendance. The Attendance Officer will work closely with the Associate Director of Summer Programs Student Life and the Aspire program directors to monitor student attendance, intervene when issues arise, and support each student’s success in a firm yet compassionate manner.

This role serves as an authoritative presence who is introduced to students early in the program, underscoring the seriousness of attendance policies while remaining approachable and student-centered.##
**** Responsibilities
* **** Monitor and Track Attendance:
Closely monitor daily attendance records for all classes in the Aspire program. Log absences and lateness promptly, maintaining accurate, up-to-date attendance data for the program.
* Proactive Student Follow-Up:
Proactively identify students who are absent without excuse and take immediate action. Physically locate students who skip class by checking classrooms, residence halls, or other campus locations to ensure their safety and remind them of attendance expectations.
* Enforce Attendance Policies:
* Student Support and Guidance:
Approach students with a compassionate but firm demeanor. Use a student-focused approach to understand any underlying issues contributing to absenteeism. When appropriate, connect students with support resources (e.g., counseling, academic support, or health services) to help them overcome barriers to attendance while still holding them accountable to program requirements.
* Data Analysis and Reporting:  Maintain, update and share with the appropriate parties a weekly attendance report that lists student absences, highlighting the students who have the highest number of absences from their classes in Aspire. Collaborate with Aspire program directors, the Associate Director of Summer Programs Student Life, Aspire office staff, and students’ parents/guardians as needed to ensure student attendance in their classes.
* Collaboration with Staff and Faculty:
Work in tandem with Aspire program faculty and staff to address attendance concerns. Communicate with instructors about student attendance in their classes and coordinate intervention strategies for students who are falling behind due to absences. Support the program directors by flagging urgent attendance problems and collaborating on solutions to re-engage students.
* Campus Resource Coordination:
Collaborate with campus resources to manage and verify excused absences. Work with the campus nurse or medical staff to confirm medical-related absences, ensuring proper documentation is provided for any medically excused days. Maintain confidential records of excused absences and ensure they are accurately reflected in attendance logs.
* Communication with Families:
When necessary, communicate with parents/guardians (for minor students) about attendance issues in a clear, professional, and sensitive manner. Use cultural sensitivity and uphold confidentiality when explaining concerns or consequences. Ensure families understand the attendance expectations and the student’s status, especially if there is a risk of dismissal or other serious consequences due to absences.
* Orientation and

Education:

Participate in student orientation or early program meetings to introduce yourself and reinforce expectations around class attendance from day one. Clearly explain the attendance policy, the importance of attending all classes, and how the Attendance Officer will be involved in supporting students to meet these expectations. Establish a strong presence as a resource and authority regarding attendance, so students recognize that class attendance is taken seriously from the start of the program.
* Administrative Duties:##
**** Required Qualifications
***** Experience with Student Populations:
Demonstrated…