Part Time MEDscience Student Programs Coordinator

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job – it’s an opportunity to shape the future of medicine.

HMS MED science’s mission is to inspire and empower a rising generation of STEM leaders. Our program immerses students in realistic and dynamic simulated medical emergencies that transform the way that students approach and solve problems. Our vision is that all students, regardless of background, education, or zip code, should have equal opportunities in education and the sciences. HMS MED science engages over 4,000 high school students (including nearly 1,200 Boston Public School students) through school-year and summer programs.

HMS MED science seeks a highly organized and detail-driven Student Programs Operations Coordinator to manage the full cycle of our Summer and School Break Programs. This role will coordinate enrollment marketing, and communications, ensuring a seamless experience for students, families, and school partners.

The ideal candidate is detail-oriented, customer service focused, and comfortable with administrative duties. They thrive on managing timelines, enjoy system organization, and are confident balancing program communications (from marketing eblasts to student/family emails), data management, and operational logistics. They will also work closely with application software, monitor student applications, support program enrollment, and manage payment processes for both School Break and Summer programs.

• Maintain and update the program website with accurate deadlines, program details, fees, application links, and photos.
• Create and distribute email campaigns via Constant Contact (application announcements, reminders, decision letters, welcome packets, weekly updates).
• Coordinate flyers, brochures, and social media graphics (in Canva or with graphic designer). Manage the Notify Me system and lead tracker to build prospective student lists.
• Maintain the teacher/school contact mailing list and prospect to expand outreach to new schools and organizations for marketing.
• Conduct sector analysis to strengthen marketing strategy and positioning.

• Provide administrative support including data entry, report preparation, receipt tracking, and expense submissions.
• Support program logistics: welcome communications, scrub sizing, goodie bags, weekly reminders, and highlight videos.
• Coordinate with staff on student information books, room reservations, speakers, and scheduling.
• Work closely with the Executive Director and Program Director to maintain the highest standards of program excellence, quality, and professionalism throughout the year — including support for Friday ceremonies and highlight video preparation during the summer.

• Manage the online application system: create and test applications, update forms, configure automated emails, set reporting, and ensure smooth functionality.
• Coordinate all student applications for both School Break and Summer Programs: monitor for completeness, send reminders, and follow up on missing items.
• Support and coordinate the full enrollment process and ensure all program spots are filled through active enrollment tracking and waitlist management.

• Manage payment tracking and deadlines for both School Break and Summer Programs.
• Coordinate with department…