Education Program Coordinator

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

The Kempner Institute for the Study of Natural and Artificial Intelligence at Harvard University brings together researchers from across the biological, cognitive, computational, and engineering sciences to advance the study of intelligence in both natural and artificial systems. The Institute supports a growing community of faculty, fellows, students, and staff, and creates opportunities for cross-disciplinary research, training, and collaboration through its academic programs, events, and shared scientific environment.

A central part of that mission is the Institute’s educational programming, which supports students at multiple stages of training through graduate fellowships, post-baccalaureate and undergraduate research programs, and courses and workshops designed to foster research experience, mentorship, and professional development within an interdisciplinary scientific community.

The Educational Program Coordinator plays a key role in supporting the Kempner Institute’s educational mission and helping students thrive within its community.

Working closely with the Associate Director for Educational Programs and other members of the administrative team, this role supports recruitment and selection processes, onboarding and offboarding, program records and reporting, student communications, events, reimbursements, and other operational needs. The Educational Program Coordinator also serves as an important point of contact for students, faculty, and program participants, helping to create a welcoming, responsive, and well-organized experience across the Institute’s education portfolio.

The successful candidate will be a positive and collaborative team member who takes pride in being highly organized and detail-oriented with strong communication skills and the ability to manage multiple priorities in a fast-paced environment.

• Serve as a primary point of contact for Kempner education programs, policies and activities. Provide guidance and support to Kempner-affiliated students.
• Collaborate in planning and executing events, including scheduling and booking rooms, ordering food, and providing on-site support. Provide logistical support to faculty running educational workshops or courses.
• Under the supervision of the Associate Director for Educational Programs, manage recruitment and selection processes for all educational programs, including posting ads, coordinating meetings and travel, coordinating application review processes with selection committees, scheduling interviews, and planning virtual open houses as required.
• Facilitate the onboarding and departure of all students, including orienting to the Kempner Institute and ensuring appropriate system access.
• Maintain records on all students, including maintaining program databases, contact lists, and progress. Gather data for and assist in preparing reports on program participation and evaluation.
• Participate in the creation of program materials, including program brochures. Make updates to websites.
• Process and track reimbursements, payments, and stipends as required.
• Other administrative duties as requested to support educational programming and Kempner Institute administrative team.
• Support efforts to create an inclusive and welcoming community within the Kempner Institute and beyond.

Basic Qualifications are the minimum…