Program Coordinator Masters of Science in Clinical Research

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job – it’s an opportunity to shape the future of medicine.

Under the direction of the Assistant Director within the Office of Graduate Education, this individual will divide their time between program management, student management, financial reporting, and admissions for the Master of Science in Clinical Research. Specific responsibilities include:

• Admissions: This role will coordinate efforts across units to ensure successful program launches at the start of each admissions cycle. Collaborate with faculty on enrollment data and information. Prepare and send communications to students and monitor questions sent to program inboxes. Score incoming applications and schedule interviews with Program Directors, Alumni and participate in the interview. Organize and facilitate the Admissions Committee and send out decision letters.
  
  Communicate student numbers to Leadership. Update databases as needed and prepare visa documents. Monitor the student information system to ensure students are successfully onboarded to HMS.
• Program Management: Serves as primary course coordinator, planning and scheduling class sessions, coordinating content with the master’s team, and acting as liaison for internal and external constituencies, including students, faculty, teaching assistants, and administration. Regularly maintains and manages the program gradebook for tracking of academic compliance and student progress. Works with Program Managers and program faculty to update course curriculum, including online and workshops.
  
  Tracks development of agendas and educational materials for classes; distributes materials to participants and advises participants regarding materials they must acquire independently. Maintains online library and scheduling of curriculum materials including assignments; coordinates preparation of online course material and prepares materials for upload to course CANVAS sites. Manages and processes guest lecturer’s payment(s) and prepares necessary paperwork for payment on a timely basis.
  
  Prepares materials for uploading and ensures they are available to all students and faculty on a timely basis.
• Student Management: Creates a sense of community for our students while they are in this program. Creates onboarding packets, manages the student hub, schedules and student queries. Work with the students at the beginning of each semester to make sure they are registered for the current courses in their program. Interacts with the students, answering and triaging questions. Serves as the primary contact for student issues.
• Financial Reporting: Develop contracts for faculty and process their payments. Updates finance spreadsheets and forecast finance payments during the budget season.
• Reporting and Special Projects: Maintain records of grades and other statistics and report as appropriate. Maintain other records, including number of applications, diversity statistics, admissions, etc. Develop and coordinate data and records for all students, alumni and faculty. Take initiatives to identify ways to grow the program and collect relevant data.

• Basic Qualifications: 4 or more years of experience. Higher education may count towards experience.
• Additional
  
  Qualifications and Skills:
  
  Must be proactive, detail-oriented, and have excellent time management skills.

Additional Information

• Standard Hours/
  
  Sc…