Event Coordinator - Newport, RI

The Event Coordinator is an essential member of the Corinthian Events team, supporting Event Managers, Senior Event Managers, Directors, and Partners in the planning and execution of high-end events across Boston, Newport, and the greater New England area. This is a dynamic, fast-paced role that blends office administration with hands-on event logistics; no two days look the same. The ideal candidate is highly organized, a strong communicator, and thrives under pressure.

While direct client contact will be limited at this level, this position offers meaningful exposure to the luxury events industry and a clear path for growth within the company.

• Provide day-to-day administrative support for office operations.
• Assist in maintaining and updating the company's client database.
• Collaborate in creating unique experiences for high-end clients across Boston, Newport, and the New England area.
• Conduct vendor research to gather essential information such as rules, regulations, and pricing.
• Develop proposals in PowerPoint using established templates.
• Help curate client budgets in Excel, following existing templates.
• Coordinate and schedule meetings, conference calls, and virtual meetings via Teams or Zoom.
• Prepare client and event-related documents, including contracts, addendums, packing lists, production schedules, and workback schedules, utilizing provided templates.
• Manage the ordering process for event-related items from décor and retail vendors, ensuring timely delivery, setup, and breakdown.
• Assist in arranging site inspections, transportation scheduling, and vendor visits.
• Participate in all stages of event execution, from load-in to load-out, including extended hours on evenings and weekends as required by the event schedule.
• Handle confidential client information with discretion.
• Contribute to the company's marketing efforts.
• Represent the Corinthian Events brand professionally at all industry events.
• Collaborate with team members, clients, and vendors in a respectful and courteous manner.
• Demonstrate initiative, sound judgment, and the ability to work both independently and collaboratively in a high-demand, fast-paced environment where priorities can shift quickly.
• Must be able to lift a minimum of 50 lbs. and remain on your feet for extended periods during event execution on a variety of surfaces and venues.

• A bachelor's degree in hospitality, event management, marketing, business, or a related field is preferred.
• A minimum of one year of professional work experience post-graduation is required. Experience in hospitality, events, or a related field is strongly preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• A valid driver's license is preferred.
• Exceptional written and verbal communication skills, with the ability to represent the Corinthian Events brand professionally in all interactions.
• Availability to work flexible hours, including evenings and weekends, in accordance with event schedules.
• Ability to remain calm, focused, and solutions-oriented in a high-pressure environment with competing deadlines and shifting priorities.

If you're a strategic thinker who loves events and leading high-performing teams, we'd love to hear from you.