Director of Event Operations and Venue Design

The Boston Athletic Association (B.A.A.) is a non-profit organization with a mission to promote a healthy lifestyle through sports, especially running. The B.A.A. is committed to a world where all people can access and benefit from running and an active lifestyle. The B.A.A. advances its mission and vision by organizing mass-participatory running events such as the Boston Marathon, creating or supporting community fitness events, and sponsoring a running club that serves the greater Boston area.

Reporting to the Chief of Race Operations and Production, the Director of Event Operations and Venue Design will lead the physical production of B.A.A. mass-participatory event venues. They will partner closely with internal and external parties to develop and execute operational plans on the ground, from planning through breakdown, which fulfill onsite requirements and contribute to events and experiences that meet or exceed all expectations.

• Lead the physical production of B.A.A. mass-participatory events venues / participant gathering areas and experience spaces.
• Ensure assigned venues run smoothly and efficiently, achieving cross-functional objectives for the event(s) and meeting budget requirements.
• Build and maintain relationships with appropriate vendors to successfully plan and execute events in line with scope.
• Source new vendors via RFP processes, evaluate bids, negotiate agreements, and coordinate logistics.
• Collaborate with external stakeholders, such as public safety, medical, and transportation program leaders, to effectively integrate relevant requirements into venue design.
• Serve as a liaison between B.A.A. staff, consultants, and key area leads to ensure necessary equipment is secured, utilized and returned.
• Oversee all venue mapping and layout execution, including overall site plans, power distribution grids, signage layouts, and any other visual representation of event plans.
• Create standardized formats for layouts across all B.A.A. events.
• Prioritize ADA accessibility in venue build-out and on-site operations, creating experiences that are equitable for all spectators, participants, volunteers, and staff.
• Develop and manage physical security access points at all B.A.A. events.
• Collaborate with the Director of Technical Operations on the Boston Marathon access control RFID program.
• Facilitate operational side of event signage ordering and installation.
• Work directly with the B.A.A. Marketing and Brand team on request intake and partner with signage vendor on execution including both equipment ordering and production timelines.
• Partner with the B.A.A. Corporate Partnerships team on venue-specific sponsor activations.
• Coordinate load-in/load-out, permitting and equipment rental needs as necessary to ensure successful activation.
• Manage permit submissions for existing and new mass participation events.
• Maintain working knowledge of necessary permits to be filed and help delegate submissions to various Operations team members.
• Keep detailed records of submission status and perform follow-up as necessary with local and state permitting authorities.
• Manage the Boston Marathon finish line build out.
• Develop and execute a detailed production schedule to include road closure plan, police detail arrivals, vendor schedule and strike plan.
• Collaborate with the Technical Course Director to develop any new mass-participatory events for the B.A.A.
• Identify and design viable event venues alongside newly designed courses that can effectively hold the race capacity and deliver on event goals.
• Build and manage venue sites with sustainability as a core operational priority.
• Evaluate and implement opportunities…