Senior Accounts Payable Administrator

A leading professional services firm is seeking a seasoned Accounts Payable professional to take a key role within its finance operations group. This position is responsible for managing daily payables activity while acting as a trusted resource for complex transactions, compliance matters, vendor administration, and system-related workflows. The ideal candidate combines technical AP expertise with strong judgment, clear communication, and a proactive approach to process improvement.

This is a hybrid position requiring regular on-site collaboration (currently three days per week). In‑office expectations may adjust over time based on business needs.

The Senior Accounts Payable Administrator is accountable for overseeing the full procure-to-pay cycle, ensuring transactions are processed accurately, timely, and in compliance with internal policies and regulatory requirements. This role is hands‑on and highly collaborative, working closely with finance colleagues and firm stakeholders to resolve issues, maintain controls, and support continuous operational efficiency.

• Process vendor invoices and employee reimbursements through expense and invoice management platforms, ensuring proper coding, approvals, documentation, and policy adherence
• Transfer approved transactions into the firm’s financial system, generate vouchers, and execute payment runs with precision and timeliness
• Analyze AP and expense reports to track aging items, exceptions, and workflow delays; resolve issues or elevate as appropriate to meet service standards
• Manage shared accounts payable inboxes, responding to internal staff and external vendors with timely, professional support
• Support month‑end and year‑end close activities, including reconciliations, audit schedules, and documentation preparation
• Upload and reconcile recurring electronic charges and soft‑cost files, ensuring alignment with the general ledger
• Review employee expense submissions for policy, tax, and documentation compliance and process reimbursements accordingly
• Execute domestic and international disbursements, including ACH, wire transfers, drafts, and foreign payments using approved banking and payment platforms
• Ensure accurate sales and use tax application, prepare filings where applicable, and support timely remittance
• Maintain vendor records, including tax forms, banking details, classifications, and authorization documentation
• Investigate and resolve invoice discrepancies, vendor statements, credits, and payment variances to prevent recurring issues
• Track and follow up on outstanding checks, maintain abandoned property documentation, and assist with escheatment filings
• Prepare data and documentation to support annual information reporting (e.g., 1099 filings)
• Uphold internal control standards related to disbursements, approvals, and segregation of duties; recommend enhancements where gaps are identified
• Provide cross‑training and knowledge sharing to ensure continuity of AP operations
• Contribute to process improvement initiatives, system enhancements, and policy updates to improve accuracy, compliance, and efficiency

• Minimum of five years of progressively responsible accounts payable experience; background in professional services environments strongly preferred
• Comprehensive knowledge of AP operations, including expense processing, soft costs, vendor setup, payment execution, and close activities
• Solid understanding of general accounting principles, sales/use tax considerations, and unclaimed property processes
• Experience working with AP and accounting systems; advanced Excel skills required. Exposure to Emburse and Aderant is a plus
• Demonstrated ability to manage competing priorities while maintaining exceptional attention to detail
• Strong written and verbal communication skills with a service‑oriented mindset
• Commitment to professionalism, integrity, and fostering an inclusive and collaborative workplace

The anticipated salary range for this position is $69,700–$82,000, depending on experience, qualifications, internal equity, and other business considerations.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.