Capital Accounting Analyst

At the MBTA, we envision a thriving region enabled by a best‑in‑class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s Core Values are built around safety, service, equity, sustainability, and culture. Each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

The Capital Accounting Analyst assists in the accounting and analysis of expenditures related to the Authority’s Capital Investment Plan (CIP) and the accounting treatment of the various funding sources including federal, state, and bond. This position will be responsible for participating in federal grant and state contract management duties including reviewing expenditures, processing requests for reimbursements and complying with Federal reporting requirements.

A critical aspect of this position will be focused on the fixed asset accounting of more than $22B of assets, audit requests and maintaining policies and procedures.

• Record the monthly transfer of capital expenditures to the Construction Work in Progress Account (CWIP).
• Record the transfer from CWIP to Fixed Assets for additions and update the Fixed Asset Register accordingly.
• Process fixed asset dispositions and liaise with the FTA.
• Update the Authority’s fixed asset database in the Oracle People Soft Financial Management Information Systems (FMIS) with additions and dispositions and reconciled with the Fixed Asset Register and General Ledger.
• Assist in the annual physical inventory process, create the physical inventory list and reconcile with the Financial Management Information Systems (FMIS) database.
• Prepare the Capital paylist report ensuring accuracy of data on the Authority’s Capital Management System (CMS) and Financial Management Information Systems (FMIS).
• Process Federal Drawdowns and maintain appropriate records and input this information into the Capital Management System (CMS) and Financial Management Informational Systems (FMIS).
• Analyze monthly expenditure reports for appropriate billing of labor and overhead costs.
• Process State Contract billings for funds that are advanced or on a reimbursement basis.
• Process adjustments and transfers, prepare various statements of cash expenditures, and reconcile these statements to other authorities or governmental agencies as required.
• Prepare journal entries and assist with monthly general ledger account reconciliations.
• Assist with the quarterly accrual process.
• Assist in the preparation of the Federal Financial Reports submitted quarterly to the Federal Transit Administration (FTA) and other transit agencies.
• Assist in external audits that are required by different governmental agencies and the annual audit of the Financial Statements.
• Develop and maintain policies and procedures in compliance with governmental agency requirements.
• Respond to each inquiry, from customer, vendor, or co-worker in a courteous and professional manner.
• Perform all other duties and projects that may be assigned.

• Bachelor’s degree from an accredited institution in Business, Accounting or other related field.
• Two (2) years of experience in capital accounting and/or fixed assets accounting.
• Effective organizational, analytical, record keeping, multi-tasking and time management skills.
• Strong attention to detail and strict adherence to deadlines.
• Proficient in Word, Excel, Databases, ERP and Financial Management & Reporting systems.

• A High School Diploma or GED with an additional seven (7) years of accounting related experience substitutes for the bachelor’s degree requirement.
• An associate degree from an accredited institution and additional three (3) years of accounting related experience substitutes for the bachelor’s degree requirement.
• A master’s degree in a Business, Accounting or other related field substitute for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in an accounting related…