Accountant III

Position Summary

MassDOT’s General Accounting section of the Chief Financial Office is looking for an Accountant to provide support for all five MassDOT Divisions (Highway, Rail & Transit, Registry of Motor Vehicles, Aeronautics, and Planning and Enterprise Services). The incumbent will be responsible for processing financial transactions in addition to examining, analyzing, and interpreting accounting records for the purpose of giving advice or preparing statements for MassDOT.

The selected candidate may also perform other job‑related functions as required.

• Review accounting procedures, reports, etc. for accuracy, updating and corrections, and for recommending changes or improvements in agency accounting procedures or operations.
• Review financial reports for trends in major programs to determine their effect on spending.
• Encumbrance/Contract Review and Entry.
• Review contracts and encumbrances to ensure compliance with State Finance Law, and accuracy for funding and program information.
• Enter encumbrances into the Commonwealth’s accounting system (MOSAIC).
• Resolve any issues with DOT business units or the State Comptroller’s Office.
• Review W-9 and EFT forms for new and existing vendors.
• Communicate with the vendor to ensure information is accurate and legitimate.
• Process W-9 and EFT forms into the Commonwealth’s vendor database (MOSAIC).
• Check Trace.
• Research unpaid check requests and verify whether a check has been cashed.
• Submit unpaid check request to the Treasurer’s office to stop old checks and reissue new checks or verify a check has been cashed.
• Communicate with the Department business units about the status of the new check and ensure the check gets to the correct location.
• Work with the Department business unit to verify the address in the Commonwealth’s database (MOSAIC) is accurate to prevent future occurrences.
• Unclaimed Check Fund Request: review unclaimed check fund requests from the Office of the State Treasury (TRE). Run vendor payment history reports to authenticate the claim and process back to the TRE.
• Returned Checks: research vendor information for all checks issued by DOT and returned by Treasury due to an undeliverable address.

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth’s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and for efficiently planning, designing, constructing, and maintaining a safe statewide transportation system that effectively meets the transportation needs of the Commonwealth. Information about MassDOT’s inclusive culture and career opportunities can be found /massdot-careers .

• Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.
• Substitutions:
  • I. An Associate’s degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.
  • II. A Bachelor’s degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.
  • III. A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience.
• * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don’t meet 100% of the job requirements.

We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Accountant III