Payroll Specialist

Requirements

• Education:
  
  Associate’s degree in Accounting, Finance, or a related field;
  Bachelor’s degree preferred
• Experience:
  
  2+ years of dedicated payroll processing experience, ideally managing high‑frequency (monthly, bi‑weekly, weekly) and multi‑state payroll
• System Proficiency:
  Proven, hands‑on expertise with major systems including ADP, Rippling, Fidelity 401K, Net Suite, and advanced Microsoft Excel skills
• Skills:
  
  Exceptional attention to detail, strong analytical and problem‑solving skills, and ability to handle confidential information with discretion
• Desirable:
  Familiarity with ADP, Rippling, Bamboo, Net Suite
• Desirable:
  Professional certification (e.g., Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP))
• Desirable:
  Work Day Experience

• We are seeking an energetic, highly organized and detail‑oriented individual to fill a full‑time, Payroll Specialist role
• The ideal candidate is an enthusiastic self‑starter who is motivated to set and achieve goals and take initiative within the workplace
• They are organized, professional and demonstrate excellent attention to detail
• The successful candidate will be critical in reducing manual processing risks, ensuring regulatory compliance, systems automatizations and day‑to‑day payroll operations
• This position will give you the opportunity to grow your payroll and accounting knowledge and experience
• This role plays a key part in ensuring the accuracy and efficiency of our financial operations and will support broader financial reporting and compliance initiatives
• Process and finalize payroll runs (Semi‑Monthly, Bi‑Weekly, Weekly, and specialized off‑cycle runs) for all employees using our primary payroll platforms, Rippling and ADP
• Verify all timecards, wage computation, statutory deductions, benefits deductions, garnishments, and employee changes for accuracy and compliance
• Manage end‑to‑end processing, including reconciling final payroll previews and submitting funding requests
• Serve as the primary subject‑matter expert for payroll and HRIS systems including Rippling, ADP, and BambooHR
• Prepare payroll‑related General Ledger (GL) entries into the Net Suite accounting system, ensuring accurate cost center allocations
• Reconcile payroll accounts on a monthly basis
• Monitor and reconcile bank account transactions related to payroll disbursements
• Ensure timely and accurate processing of all federal, state, and local tax remittances, including quarterly and year‑end reporting (W‑2s, 1099s, 941a reports)
• Manage new state registrations for employees and quarterly Workers' Compensation (WC) tax reporting
• Administer 401K contribution processing
• Support the annual 401K audit
• Respond to and resolve employee inquiries regarding pay, deductions, and tax forms, reducing the administrative burden on the Accounting Manager