Part-Time Financial Associate

Job Description

Part‑time Financial Associate to support the Office for Research Initiatives and Global Programs at Harvard Medical School. Reporting to the Assistant Director for Research Administration and Finance and supporting a team of three finance and grants professionals, the associate will perform daily financial transactions including invoice payments, accounting adjustments, and expense review.

• Invoice preparation, review, and payment: review subaward invoices, enter invoices into the Harvard AP system, prepare and submit invoices with proper coding and approvals, review AP requisitions, ensure invoices are processed to the General Ledger, route finance‑related questions to the grant management team.
• Account tracking and closeout: populate internal award closeout and interim financial report checklists, support closeout reconciliation, draft journals for income transfers and personnel allocation adjustments.
• Expense report review and processing: review travel and credit card reports for compliance with school policies, review interim and final award financial reports, download transaction listings and prepare reports, maintain internal financial controls.
• Other tasks as assigned.

One‑year term position from date of hire, with possibility of extension contingent on performance and funding. Term end date: one year from hire.

Standard hours: 17.5 hours per week (0.5 FTE), preferably 4-5 days per week with a full (7‑hour) day on Tuesdays.

Visa sponsorship:
Harvard University does not provide visa sponsorship for this position.

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Harvard University is committed to equal opportunity and non‑discrimination. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law. Harvard’s equal employment opportunity policy and non‑discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.