Accounts Payable Manager

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Position Type: Full-time (salaried) position. This is a hybrid position requiring 2 days in-office at our Charlestown, MA HQ location.

Compensation: $90,000 - $130,000 Annual Salary + potential for up to 15% discretionary annual bonus

Job Summary:

The Accounts Payable Manager is responsible for overseeing and managing the MA operations and Corporate headquarters’ accounts payable functions. This includes ensuring timely and accurate processing of invoices, payments, and expense reports, maintaining strong vendor relationships, supervising and supporting junior team member(s), and promulgating accounts payable / disbursement policies and procedures as needed.

Essential Functions:

The Essential Functions are representative, but not all‑inclusive, of the knowledge, skills, and abilities required to perform this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

• Supervise the processing of incoming invoices, verifying accuracy and adherence to company policies.
• Ensure invoices are coded and routed correctly for departmental approval promptly.
• Ensure all approved invoices are synced to financial reporting system.
• Work with both internal and external parties to ensure any issues are resolved promptly.
• Payment Management:
  • Oversee the cash disbursement process, including scheduling and issuing payments to vendors within the established payment terms. For vendors participating in the Supply Chain Financing program, ensure payments are properly directed to the program’s funding institution
  • Manage payment deadlines, when applicable, to optimize working capital, increasing DPO and achieving the budgeted DPO
  • Implement and maintain efficient payment methods and systems, such as electronic payments.
  • Maintain the company credit card program, monitor spending vs. budget, and ensure manager approvals are obtaine
  • Ensure AP team is addressing daily bank reconciliation open items.
  • Oversee requests and queries to AP and ensure timely resolution.
  • Collaborate with the Supply Chain Manager in improving internal controls over the cash disbursement process, including consistent use of purchase orders as well as the three document match (PO, receiving report, invoice).
• Cultivate and maintain positive relationships with the vendors’ credit and accounts receivable personnel, addressing inquiries and resolving issues promptly.
• Set up vendors and proactively maintain the vendor database:
  • Input changes to vendors’ payment terms, as communicated by the Supply Chain Manager, as well as address changes, contact names, etc.
  • Ensure strong internal controls over the addition of new vendors and processing other approved vendor file changes
• Reporting and Compliance:
  • Prepare and analyze accounts payable reports, providing insights and recommendations for process improvements.
  • Reconcile the A/P subsidiary ledger to the general ledger each month‑end.
  • Prepare month‑end accrued expense listing for inventory or services received but not yet invoiced.
  • Ensure compliance with internal controls, accounting standards, and regulatory requirements.
  • Assist in audits by providing accurate and timely documentation and explanations of accounts payable transactions.
  • Support the financial close process on a monthly, quarterly, and annual basis to adhere to company deadlines.
  • Prepare and mail all required 1099 documents.
• Provide guidance, training, and performance feedback to the A/P assistant.
• Foster a collaborative and productive work environment to maximize efficiency and effectiveness.
• Delegate tasks and responsibilities appropriately to ensure workload balance and goal achievement.
• Maintain and create detailed procedures of AP tasks, identify opportunities for process improvement, plan and execute process improvement initiatives.
• Perform additional tasks as required.

Education & Experience:

• Bachelor's degree in accounting, finance or business administration required.
• Minimum of 7-10 years of progressive AP experience, including at least 3 years in a supervisory role.
• Exp…