Senior Staff Accountant

About Proteus Fund

Proteus Fund connects philanthropy to the front lines of social justice to advance, racial, gender, queer, and disability justice, and an inclusive, fully representative democracy. Our work identifies opportunities, gaps, and challenges facing movement organizations, especially at the state and local levels, and then mobilizes donor support and a range of non‑grant tools to support these efforts. Our donor collaboratives are best‑in‑class models for bridging responsive philanthropy with cutting‑edge social justice movements to create deep and long‑lasting impact.

Through fiscal sponsorship, Proteus Fund partners with emerging initiatives and innovative movement leaders — enabling them to focus on growing their substantive work and impact with the support of a trusted operational partner.

To date, Proteus Fund, and its affiliated 501c4 organization, Proteus Action League, have distributed over $300 million in grants and provided other essential tools to support activists, advocates, networks, coalitions, and issue‑specific campaigns at the local, state, and national level. Proteus Fund has offices in New York City and the metro Boston area. Our staff is based across the entire United States.

The Senior Staff Accountant, reporting to the Controller, is responsible for recording all aspects of accounts receivable, semi‑monthly payroll and 401k plan activity. This role is also responsible for recording and reporting donor advised fund (DAF) activity and supporting the Finance team in maintaining accurate and timely financial records and reporting.

• Perform monthly reconciliations of payroll items to the general ledger and prepare payroll‑related journal entries and work papers for the monthly and annual close, annual 401k plan audit, annual financial audit, and preparation of IRS Form 990
• Reconcile and record payroll‑related accounting activity, including 401(k) semi‑monthly invoices, monthly pension accruals based on organization’s employee benefits, and salary and benefits accounts in the general ledger to ensure accuracy of financial reporting
• Partner with the People & Culture team to resolve payroll discrepancies and 401k plan discrepancies
• Prepare and maintain accurate records and reports of payroll transactions
• Perform internal audits on both payroll and 401k plan, as needed
• Support the 401k plan audit process, including direct communication with auditors, coordinating documentation with Third‑Party providers, People & Culture, the Controller, the CFO, and gathering payroll‑related audit materials
• Prepare Finance reports for People & Culture and/or management for reimbursements related to specific employee earnings and benefits

• Record accounts receivable and cash receipts in the accounting system and partner with Donor Services to accurately track and allocate revenue. Identify and create adjusting journal entries, as needed
• Generate and analyze financial reports, such as monthly and quarterly DAF reports, and act as backup to generate program reports and funder reports, as needed
• Assist with monthly and annual closings, including the creation and analysis of expense allocations, journal entries, and reconciliations of trial balance accounts
• Support the annual audit, tax, and budget processes
• Conduct and collaborate on analyses and special projects, as needed
• Maintain compliance with all applicable regulations and Generally Accepted Accounting Principles (GAAP)
• Manage Account Receivable email activity, requests, and inquiries

• Support the maintenance and administration of finance systems, including SAP Concur, the accounting system, and related integrations

• Content Knowledge Expertise in Areas of Functional Oversight: Fluency in key areas of oversight;
  Ability to ask relevant lines of questioning to functional experts when personal content knowledge areas of expertise are not directly aligned
• Data Integrity, Accuracy, and Attention to Detail: Maintains a high degree of accuracy and detail orientation when working with data/ keeping data clean and up‑to‑date, data/ knowledge…