Assistant Supervisor Financial Accounting - East Boston

Official

Title:

Assistant Supervisor Financial Accounting - East Boston Division of Boston Municipal Court

Pay Grade:
Grade 16S

Salary Range: 16S Entry Level Pay $68,037.06 to Pay Range Maximum $

Starting Pay: $68,037.06

Salary Notes:
This position is designated as a Union position. All new hires must start at the entry level rate for this role per the collective bargaining agreement/MOA with OPEIU, Local 6. Pay may advance within the salary band according to the CBA/MOU.

Departmental Mission Statement:
Given our unique responsibility to advance the fair administration of justice, the Boston Municipal Court Department is devoted to the rule of law through the conscientious and expeditious resolution of disputes, with a commitment to restoring the human spirit through correction, education, respect and compassion.

BOSTON MUNICIPAL COURT ORGANIZATIONAL PROFILE:

Notes:
Current Trial Court Employees preferred.

Position Summary:

Performs bookkeeping duties for an assigned court.. Work involves overseeing the collection of all monies and checks, processing all disbursements, daily and monthly posting, maintaining trial balances, maintaining and balancing court bank accounts, and preparing reports for the Clerk-Magistrate, Registers of Probate, and Chief Probation Officer as required. Reconciles daily receipts and makes deposits. Prepares financial reports and performs various administrative tasks and special projects as required.

Functions in a supervisory capacity and oversees work of staff collecting payments. May also perform administrative and case processing duties as needed.

Supervision Received:
Works under the direction of a Department Head or his/her designee.

Essential Functions and Responsibilities :

● Supervises the work of assigned personnel, including assigning and reviewing work, as well as providing guidance.

● Prepares, reconciles, and distributes monthly/quarterly statements and financial reports for the department.

● Prepares financial reports and serves as point of contact for financial audit inspections.

● Serves as a point of contact with Administrative Offices, financial institutions/banks, and external agencies regarding accounting issues.

● Closes the financial books, runs daily reports, and makes the bank deposit.

● Answers incoming calls and provides information in response to all inquiries regarding money issues.

● Completes end of the month closing process and disburses all revenues and other funds to the appropriate entities, including the processing of restitution and other fees.

● Reconciles all revenues collected daily. Checks balances against accounting receipt records and docket information.

● Trains other office staff on all office fiscal functions including cashiering, backup bookkeeping, and fiscal policies/procedures.

● Coordinates the accounting of processing of bail money, including recording money received, returned or forfeited.

● May prepare reminder letters and warrant notifications to individuals who owe money.

● Maintains bank accounts related to civil and criminal matters.

● Creates, amends, maintains fiscal controls and protocols.

● Performs the duties of the Case Administrator classification, as needed.

● May perform the duties of the [supervisory] classifications, as needed.

● Performs other duties as required.

Job

Competencies:

Ethics and Values:
Communicates and demonstrates the ethics and values of the Trial Court.

Mission Driven:
Employees are fully committed to fulfilling the Trial Court and associated Departmental missions.

Professional Development:
Employees are committed to participating in ongoing Trial Court training and educational offerings to advance their professional development. Managers are equally committed to affording those opportunities to those they supervise as scheduling permits.

Customer Service:
Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.

Applied Knowledge:
Demonstrates knowledge and understanding of Trial Court and State fiscal procedures and accounting principles and practices.

Commitment to Diversity:
Promotes an environment of diversity through understanding, respect, and positive…