Project Coordinator

Job Title

Project Coordinator

We are seeking a motivated and experienced industry professional to contribute to our architectural projects in the Boston office. You will report to the COO and be responsible for overall financial management of a portfolio of projects within our Mission Critical practice.

• Manage the financial aspects of assigned projects, including project setup, maintenance, invoicing, and closure.
• Build strong relationships with internal business partners such as Project Managers, Project Accountants, Finance Managers, and Accounts Payable and Receivable teams.
• Organize and prioritize workload independently to ensure timely completion of deliverables, escalating concerns when necessary.
• Implement process or procedural changes as identified and rolled out by management.
• Collaborate with Project Managers on work breakdown structures, issue accurate and contractually compliant invoices, and perform ad hoc functions as needed.
• Evaluate project setup and budget change documentation for compliance with contractual requirements and internal controls.
• Monitor accounts receivable and perform financial analysis as needed.

• Strong understanding of project accounting principles within the architecture, engineering, or construction industry.
• Experience managing financial aspects of complex projects from setup through closeout.
• Knowledge of project budgeting, forecasting, revenue recognition, contract compliance, and invoicing procedures.
• Proficiency in analyzing financial data.
• Experience with work breakdown structures, project cost tracking, and budget modifications.
• Advanced proficiency in Microsoft Excel and accounting/project management software such as Unanet or Deltek.
• Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and accuracy in financial reporting and documentation.
• Ability to work independently while collaborating effectively with various teams.
• Strong written and verbal communication skills.
• Knowledge of contractual billing requirements and internal financial controls.
• Ability to identify process improvement opportunities and support the implementation of operational efficiencies.
• Experience working in a fast‑paced, deadline‑driven professional services environment.

• Experience in project coordination, administration, and construction administration.
• Skills in administrative support, accounts payable, accounts receivable, accounting, and finance.

This is an on‑site role located in the Seaport area of Boston, MA, requiring presence 5 days per week. The work environment is supportive and collaborative, offering the opportunity to work on diverse projects. We provide a competitive compensation and benefits package including medical, dental, vision coverage, 401(k) matching, commuter benefits, PTO, and paid company holidays.

Permanent position based out of Boston, MA.

Pay range: $70,000.00 - $75,000.00 per year. Competitive compensation and comprehensive benefits package, including healthcare, retirement plan with match, PTO, and more.

Fully onsite position in Boston, MA.

Position anticipated to close on 26 June 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.