Accounting Generalist

Job Overview

The Accounting Generalist is responsible for assisting the Assistant Director of Finance and staff in maintaining accurate and timely financial reporting, ensuring acceptable levels of internal control, ensuring compliance with all federal, state, and local regulations and Fairmont/Accor Hotels Standard Operating Procedures, and safeguarding owners and investors assets. The role is split between Accounts Receivable/Income Audit, Accounts Payable, and Office Duties.

• Coordinate with the Credit Manager to maintain group accounts by reading and understanding group contracts.
• Attend resume meetings with the Sales team to review groups.
• Take or apply deposits and perform billing maintenance on group accounts.
• Compile, review, and send group invoices to sales managers; take and apply payments and close group accounts.

• Print and mail payment batches, upload Positive Pay batch to the bank, and upload CSI payments as necessary.
• Set up and maintain vendor files and all necessary documentation (W9, W8, COI, etc.).
• Call vendors to verify banking information as needed.

• Prepare daily operations package and ensure accuracy of daily revenue reporting.
• Complete standard reconciliation templates according to company policy.
• Verify adequate support submitted by Night Audit for daily operating packages.
• Complete daily rooms reconciliation for Front Desk and Housekeeping.
• Assist in reconciling open account status items.

• Assist in month‑end auditing functions including surprise cash counts and inventory spot checks as required.
• Check office supply inventory and order supplies as necessary.
• Maximize efforts toward productivity, identify problem areas and assist in implementing solutions.
• Keep management aware of any unusual operation or financial occurrences and/or significant deviations.
• Ensure company policies and procedures are followed.
• Perform any additional duties as assigned by the Assistant Director of Finance and/or Director of Finance.
• Perform occasional audits of standard processes with other departments.

• Prior hotel finance experience or front office experience preferred.
• Excellent organizational skills and ability to thrive in a teamwork environment.
• Strong Microsoft Excel skills required.
• Experience with Opera/Opera Cloud PMS preferred.
• Multitasking, working under pressure, and meeting deadlines are essential.

Sedentary work, exerting up to 20 pounds of force occasionally and/or negligible force frequently or constantly to lift, carry, push, pull or otherwise move objects.

• Convey information and ideas clearly.
• Evaluate and select among alternative courses of action quickly and accurately.
• Work well in a fast‑paced, high‑pressure situation.
• Handle problems in the workplace, including anticipating, preventing, identifying, and solving problems.
• Assimilate complex information from disparate sources and adjust to meet constraints.
• Listen, understand, and clarify concerns and issues raised by co‑workers and guests.
• Work with and understand financial information and data, and basic arithmetic functions.

The hourly start rate is USD $32-34.