Director of Administration & Finance

Director of Administration & Finance

Location:

Boston, Massachusetts.
Salary: $ - $ annually.

Employment type:

Full‑time, Day shift.

• Serve as a key member of the Bureau’s senior leadership team, providing strategic guidance on policy development, operational priorities, fiscal planning, organizational effectiveness, and resource allocation.
• Direct all administrative, financial, and operational functions for the Bureau, including budget development, forecasting, spending plans, revenue management, purchasing, contracts, and compliance with state and federal requirements.
• Oversee a complex portfolio of state appropriations, federal grants, retained revenue, and trust accounts, ensuring responsible stewardship of approximately $23 million.
• Lead grants administration activities: budget development, application submission, financial reporting, subrecipient oversight, compliance monitoring, and adherence to federal funding requirements.
• Develop, implement, and maintain fiscal policies, internal controls, audit procedures, and operational protocols that promote accountability, efficiency, regulatory compliance, and audit readiness.
• Provide executive‑level financial analysis, budget monitoring, revenue projections, and strategic recommendations to support informed decision‑making and long‑term organizational sustainability.
• Manage procurement and contracting activities, including oversight of purchasing processes, contract development, competitive procurements, vendor relationships, and inter‑agency agreements.
• Supervise and mentor administrative, fiscal, grants, contracts, revenue, and operations staff, fostering professional development, workforce engagement, high performance, and effective service delivery.
• Serve as the Bureau’s primary liaison with Department leadership, finance, accounting, grants, procurement, human resources, information technology, auditors, federal funding agencies, and external stakeholders.
• Lead continuous improvement and modernization initiatives, including implementation of automated financial and licensing systems, process enhancements, staff training programs, and operational efficiencies to strengthen Bureau‑wide performance.

• At least 6 years of full‑time (or equivalent part‑time) professional, administrative, supervisory, or managerial experience in business administration, public administration, or related fields.
• At least 2 years in a project‑management, supervisory, or managerial capacity.
• Certification, bachelor’s, graduate, or doctoral degree may substitute for the required experience (1‑4‑year substitutions as specified).
• Strong knowledge of fiscal management, grants administration, procurement, internal controls, and regulatory compliance.
• Experience with budgeting, forecasting, and financial reporting for large government or public‑sector organizations.

• Competitive salary.
• Comprehensive health, dental, vision, and life insurance.
• Retirement contribution program.
• Paid time off and flexible work options.

The Commonwealth is an Equal Opportunity Employer and provides a work environment free from discrimination on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other protected characteristic.

We encourage applications from individuals who meet the qualifications for the role.