Gifts and Grants Manager - Temporary

As science and technology increasingly shape our lives, the Museum of Science strives to equip and inspire everyone to use science for the global good while keeping pace with change. Among the world’s largest science centers and New England’s most attended cultural institutions, we engage nearly five million people each year—at Science Park and in museums around the world, in classrooms, and online.

The Museum’s singular location connecting Boston and Cambridge places us at the intersection of some of the world’s most influential academic institutions and industries, local and state government, schools, and the public. Trusted by each sector, we are uniquely positioned to convene, inspire, and create meaningful experiences for all. Come join us on our mission to inspire a lifelong love of science in everyone and help advance our vision of a world where science belongs to each of us for the good of all of us.

We are seeking a temporary, full-time Supervisor, Gifts & Grants to ensure continuity of critical grant and restricted fund operations during a high-demand period, including year-end close and audit activities. This role provides hands‑on, end‑to‑end management of gifts and grants, supporting both proposal development and post‑award financial oversight to maintain compliance and service levels across the Museum.

This is a temporary position expected to continue through October 31, 2026.

• Manage the full lifecycle of gifts and grants, including proposal support, award setup, financial tracking, reporting, and closeout.
• Partner with Advancement and internal stakeholders to develop and submit grant proposals, including budgets and required documentation.
• Ensure budgetary and financial information is accurate, complete, timely, and compliant with donor restrictions, grant agreements, and applicable regulations.
• Monitor expenditures against gifts and grants, ensuring alignment with restrictions and contractual commitments and identifying and resolving issues as needed.
• Maintain accurate records of restricted fund activity, including commitments, expenditures, pledges, and balances across systems.
• Support month‑end and year‑end close processes, including journal entries, reconciliations, and financial reporting.
• Prepare audit schedules and supporting documentation and respond to auditor requests related to financial and grant audits.
• Process and review invoices, payment requests, and transactions to ensure accuracy and compliance with award requirements.
• Provide day‑to‑day guidance to departments regarding allowable spending, restrictions, and fund availability.

• Execution & Accountability:
  Ability to independently manage high-volume, detail-oriented work with minimal ramp‑up.
• Attention to Detail:
  Ensures accuracy across financial data, proposals, and compliance documentation.
• Collaboration:
  
  Works effectively across Finance, Advancement, and program teams.
• Problem Solving:
  Identifies and resolves compliance, budget, or documentation issues in a timely manner.
• Communication:
  Clearly explains grant and financial requirements to non‑financial stakeholders.

• Bachelor’s degree in Accounting, Finance, or a related field.
• Experience managing grants, restricted funds, or nonprofit finance across the full award lifecycle.
• Experience with grant proposal development, budgeting, and post‑award financial management.
• Knowledge of restricted fund accounting, Generally Accepted Accounting Principles (GAAP), and/or Uniform Guidance.
• Ability to manage multiple priorities and concurrent deadlines in a fast‑paced environment.

Mission‑Focused: We inspire a lifelong love of science in everyone.

Audience‑Driven: Everything we do begins with the people we serve.

Innovative: We are curious, take smart risks, share responsibility, and own outcomes.

Generous: We contribute our time and energy toward common goals.