Manager Finance and Grants, Medicine Administrations Billing & Compliance

Position
:
Manager Finance & Grants

Department
:
Medicine Administrations - Billing and Compliance

Location: Boston, MA

Schedule
: 40 hours per week, Hybrid

The Manager Finance  & Grantsisresponsible forallpost-award financial functions for the assigned contract and grant portfolio.

The Manager will work closely with the PI and program staff to ensuretimelyand applicablebudget,expendituresand projections. The Manager will collaborate with

Research

Staff, Division Chief, Clinical Services, and PI's (Principal Investigators) in the financial management, planning, and reporting of programs, grants, and contracts, while making sure that the PI's are receiving sufficient andtimelyfinancial information.

Will also partner withtheproposal development teams on the preparation and coordination of pre-award submissions.

• Grantsfiscal operations management
• Manage all income, contract, donor,and grant accounts including deposits, balances, and authorization of expenses for all accounts withinportfolio.
• Primary contact for all post-award issues forPI'swithin portfolio, including, but not limitedto:reimbursements, purchases, invoice payments, staffing, consulting payments, subcontracts, budget analysis, financial planning.
• Track all accounts using the internal forecast model of budget, actual, and projectiontrackingensuring that all workbooks are always up to date.
• Review and reconcile monthly accountstoactual expenditures.
• Manage a master reconciliation workbook for all accounts withintheportfolio.
• Manage andmaintaincentralized post award files.
• Manage close out process and checklist for all accounts, ensuring funds are spent andallocatedappropriately,unspent purchase orders are closed out, etc.
• Collaborate with
  
  Principal
  
  Investigatorswith the preparation of budgets.
• Generate and distribute reportson a regular basis as assigned andneeded.
• Interface with Department Administration, Division staff, Grants Administration,Purchasing, Accounts Payable, Payroll and other Hospital/University departments and external organizations to ensure a smooth and efficientpost awardprocess.
• Develop andmonitorannual budgets forsectionsand/orPI'swithin portfolio.
• Manage payroll information for all staff and faculty within portfolio,to include, but not limitedto:workday and SAP adjustments.
• Collaborate with PI'sand Section Administrative Directorregardingresearch staffhiring.
• Orientandadvise faculty, staff, students, interns, and fellows on financial policies and procedures of the department,hospital, and university.
• Assistresearchstaff as needed with post-award management for accounts outside of portfolio.
• Partner with the proposal development teams to prepare and coordinate pre-award submissions within assigned area; inclusive of budget creation and reporting requirements.
• The Manager may be asked to temporarily cover department administration vacancies in other sections with the Department of Medicine, as needed.

• Provides direction and development toan administrativestaff,by coaching,mentoringandidentifyingtraining needs.

• Oversee administrative functions for the division and/or assigned portfolio - working with internal and external groups, facilities, IT, Environmental Services, etc. ensuring floor is management appropriately - inclusive of shared copier management, kitchen management, space management, keys, phone list, email distribution list, etc.,
• Assistin creating policy and procedure manual.

The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required

• Bachelor's degreein Accounting, Finance or related field, or equivalent combination of education and experience.

• At least five (5) years' experience in financial management and pre-and post-award grant administration.
• Experience in healthcare, academic,or non-profit field preferred.

• Knowledge of federal grants,program sand Grants Administration policies and practices
• Ability to work independently and exercise independent judgment
• Ability toanticipateobjections and planappropriate responses
• Ability to perform and lead effectively in stressful situations and to solve problems as they occur
• Highly organized; able to handle multiple projects,prioritize and meet deadlines
• Proficient with standard software used in office setting (i.e.MS Word, Excel, web browser,etc)
• Excellent communication and interpersonal skills, to interact effectively witha multi-layered interdisciplinary team and outside contacts
• Team player,with a willingness to learn and impart knowledge to the staffs

• Competitive pay
• Tuition reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career Advancement/Professional Development:
  Access a wealth of ongoing training and development…