Deputy Chief Fiscal Officer for Procurement and Contracts

Deputy Chief Fiscal Officer for Procurement and Contracts

Job Description

The Massachusetts OIG is at the forefront of promoting effective government and the responsible use of public money and property. The OIG is an independent state agency charged with preventing and detecting fraud, waste, and abuse in the use of public funds and public property. The OIG has broad oversight of how state and local governments use federal, state and local funds and property.

The Office is led by the Inspector General of the Commonwealth, who is appointed by the Governor, Attorney General and Auditor. M.G.L. c. 12A, § 2. The OIG is organized into three bureaus:
Specialty & General Government, Legal & Compliance, and Operations, Training & Publications. The bureaus focus on specific agencies, issues, or functions. See Office of the Inspector General (OIG) for more information about the OIG.

The Operations, Training and Publications Bureau is managed by the Chief Operating Officer and plays a crucial role within the OIG. It is responsible for a variety of functions, including budgeting, revenue, auditing, financial reporting, office administration, procurement, operations, information technology, communications, publications, human resources, data analytics, and records management. It also includes the Learning and Development Division, which provides training and technical assistance to state and municipal employees on a range of issues related to sound management of public resources.

The Deputy Chief Fiscal Officer for Procurement and Contracts (DCFO) will report to the Chief Fiscal Officer (CFO) within the Operations Bureau. The DCFO will support the CFO in managing all aspects of the OIG’s financial operations, with a primary focus in the areas of Procurement and Contract management; budget development and tracking; as well as continuous evaluation of internal policies and procedures in these areas to ensure compliance with applicable rules and efficacy of operations consistent with the modernization goals of the OIG.

This position requires strong organizational skills and the ability to multitask and track an array of assignments in a fast-paced environment. The DCFO must be able to effectively coordinate and communicate, orally and in writing, with a wide range of stakeholders within and outside the OIG.

• Oversee all OIG procurement activity and manage through the life cycle.
• Evaluate all new purchase requests by gathering pertinent information about the business need from requester; reviewing budget projections; researching procurement options and make recommendations to the CFO and Executive team.
• Coordinate Procurement Management Team.
• Manage procurement calendar to ensure that business needs and strategic goals of the office are met, as well as the timing of the procurement is consistent with rules and regulations.
• Coordinate development of RFRs, RFIs, RFQs interfacing with operational and programmatic subject matter experts as needed.
• Maintain fluency in the Comm Buys system and all related policies and procedures.
• Manage postings of all contract materials to the Comm Buys system.
• Prepare award recommendation memos to the Executive Team.
• Manage and update Procurement and Contract tracking tools.
• Manage execution of final contract documents through Docu Sign.
• Maintain procurement files.
• Ensure encumbrance transactions are correctly in place, coordinating with CTR as needed.

• Work with OIG counsel to prepare and negotiate contracts.
• Maintain contract files.
• Track contract end dates and ensure proper contract amendments or new procurements are in place in accordance with State Finance Law.
• Oversee day‑to‑day finance operations related to contract, including invoicing, payment processing and audit readiness.
• Serve as liaison between the Fiscal Division and the business owner on all aspects of contract management, including development of contract management plans when necessary.
• Ensure compliance with invoice payment procedures.

• As…