Intake Manager

Role Overview

Overstory Health builds world‑class patient‑centric Partial Hospital & Intensive Outpatient (PHP & IOP) programs for those with high‑acuity mental health needs. Our mission is to provide more accessible and dignified behavioral health care for people when they need care the most. With a clinical model validated by McLean Hospital, we deliver comprehensive psychiatric, therapeutic, and community reintegration services to our patients.

Our teams are successful when our patients achieve their goals of stability, connection, and confidence during and after the program.

The Admissions Manager owns the full admissions function, overseeing people, performance, processes, and cross‑functional coordination to ensure timely access to care and an exceptional patient and referral experience. This role blends strategic leadership with operational oversight—managing team performance, payer workflows, metrics, and continuous improvement across PHP, IOP, and outpatient admissions. The Admissions Manager is accountable for ensuring admissions is never a bottleneck to care and scales effectively as Overstory grows.

• Recruit, onboard, train, manage, and develop a high‑performing admissions team
• Set clear performance expectations and conduct regular coaching and reviews
• Manage staffing models, schedules, and coverage to meet access targets

• Oversee daily intake flow and admissions capacity across all programs
• Serve as escalation point for complex, high‑risk, or payer‑challenged cases
• Ensure rapid intake response times and consistent execution of workflows
• Step in operationally as needed during high‑volume or staffing gaps
• Own benefit verification and authorization workflows end‑to‑end
• Monitor authorization timelines, denial rates, and re‑authorization success
• Partner closely with utilization management, clinical leadership, and payers
• Identify payer‑specific barriers and implement mitigation strategies

• Define, track, and report admissions KPIs (conversion, time‑to‑admit, abandonment, referral source mix)
• Analyze performance trends and implement process improvements
• Ensure documentation accuracy, compliance, and audit readiness
• Champion scalable systems and tools to support growth

• Partner with clinical, case management, scheduling, and growth teams
• Maintain strong relationships with referral partners and health systems
• Support new program launches, expansions, and market growth initiatives

Required

• Bachelor’s degree (Master’s preferred or equivalent experience)
• 5–8+ years of healthcare admissions, intake, or patient access experience
• 3+ years of people management experience
• Deep expertise in insurance verification, authorizations, and payer processes
• Proven ability to lead teams, manage performance, and scale operations
• Strong analytical, communication, and change‑management skills

Preferred

• Behavioral health, PHP/IOP, or high‑acuity outpatient experience
• Experience in high‑growth or multi‑site healthcare organizations
• Advanced familiarity with EHRs, CRMs, and reporting tools
• Lean Six Sigma Certification

$80k - $90k base – performance based upside as well.

• Competitive base compensation and performance incentives
• Flexible time off policy (FTO)
• Medical insurance coverage (health, dental, vision) with no waiting period for enrollment
• Short and long‑term disability insurance at no cost to you
• 401K match up to 4% of income

• Dignity for All
  :
  We champion dignity in every interaction, ensuring that both patients and team members feel respected, valued, and heard.
• Collaboration
  :
  We work together with trust and transparency, fostering an environment where teamwork drives meaningful impact.
• Connection
  :
  We build deep, authentic relationships—with our patients, communities, and each other—because strong connections are the foundation of exceptional care.
• Purposeful Innovation
  :
  We embrace creativity and progress, ensuring that every new idea or improvement serves our mission and enhances the patient experience.
• Caring Accountability
  :
  We take responsibility for our commitments and actions, holding ourselves and each other to high standards while leading with empathy and care.

Overstory Health is an equal opportunity employer. We are committed to building a diverse and inclusive team that reflects the communities we serve. We believe that embracing different lived experiences, perspectives, and voices makes us stronger and improves the care we deliver. We welcome applicants of all backgrounds, identities, and abilities.

As set forth in Overstory Health’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.