People Operations Associate

In Person:
Boston, MA Headquarters

Build the hiring engine that powers Line Vision's growth and employee experience.

We are seeking a People Operations Associate to join our Human Resources team and serve as the operational backbone of our talent acquisition efforts. If you are looking to leverage your coordination experience to make hiring feel seamless for candidates and hiring managers while building systems that scale, join us at Line Vision, Built In Boston Best Places to Work!

• Manage end-to-end recruiting operations in Paylocity ATS - opening requisitions, maintaining accurate records, tracking candidate progress, and ensuring data integrity across all active searches
• Coordinate all interview logistics including scheduling interviews, alignment meetings, and debriefs while maintaining detailed scorecards and interview documentation
• Support onboarding execution for new hires including workspace setup, office tours, first-day coordination including swag distribution, and serving as the in-person welcome presence for candidates and new employees in Boston
• Create and maintain recruiting resources, templates, and documentation that empower hiring managers to run effective, consistent hiring processes
• Partner with the People Operations team to continuously improve candidate and employee experience through process optimization and systematic thinking

• Independently manage the operational lifecycle of requisitions from opening through offer, ensuring accurate ATS tracking, timely scheduling, and complete documentation
• Establish yourself as the go-to person for interview coordination, successfully scheduling interview panels with minimal back-and-forth and zero scheduling conflicts
• Create your first process improvement - whether that's a new scorecard template, hiring manager prep guide, or candidate communication workflow

• Own the full operational workflow for active requisitions with complete autonomy, proactively identifying and resolving process bottlenecks
• Lead the operational execution of Line Vision’s co-op program (12 hires), including coordinating all interviews, managing offer logistics, and supporting onboarding
• Build a comprehensive hiring manager resource library including interview guides, onboarding checklists, and best practice documentation that measurably improves hiring manager preparedness

• Serve as the project manager for recruiting operations, identifying and implementing at least 2 major process improvements that enhance candidate experience or operational efficiency
• Develop mastery of the co-op recruiting cycle, positioning yourself to own increasingly complex aspects of the program
• Demonstrate strong project management capabilities by successfully coordinating cross-functional initiatives that improve how Line Vision hires and onboards talent

• Taking Ownership: You'll juggle multiple open requisitions at once, and nothing will slip through the cracks. You own your workload, track every detail, and take pride in flawless execution from first candidate contact to final scorecard.
• Follow Through - Execution: Candidates and hiring managers experience seamless coordination because you're reliable, accountable, and committed to quality delivery.
• Empowering Others: You enable hiring managers to run excellent interviews without needing their hand held.
• Mission Driven: You understand candidate onboarding experiences that attract the talent Line Vision needs to succeed.

• 2-3+ years of experience in people operations, talent acquisition, project administration, executive assistant, or similar role requiring multi-stakeholder coordination and attention to detail
• Exceptional organizational skills and attention to detail - ability to manage multiple requisitions simultaneously (10-20+) while maintaining accuracy, tracking all details, and coordinating seamless scheduling
• Strong project coordination abilities - comfortable managing complex workflows, anticipating needs, creating systems and documentation, and improving processes
• Professional written and verbal communication - able to interact professionally and patiently with candidates, hiring managers, and leadership while representing Line Vision's culture and values
• Systems proficiency - quick to learn new tools (Paylocity ATS, Google Workspace, Slack, Claude Enterprise AI tools) and leverage them to work at maximum efficiency

• Proven coordination experience: You've successfully managed complex, multi-stakeholder projects or processes and can point to specific examples of how you've kept everything running smoothly
• Empathy-driven approach: You've been on both sides of the hiring table and understand what makes a hiring process feel respectful, transparent, and well-organized versus chaotic and frustrating
• Proactive problem-solver: You don't…