Talent Acquisition Operations Coordinator

About Invoice Cloud

Invoice Cloud is a fast-growing fintech leader recognized with 20 major awards in 2025, including USA TODAY and Boston Globe Top Workplaces, multiple SaaS Awards wins for Best Solution for Finance and Fin Tech, and national customer service honors from Stevie and the Business Intelligence Group. Judges also highlighted our mission to reduce digital exclusion and restore simplicity and dignity to how people pay for essential services, as well as our leadership in AI maturity and responsible innovation.

It’s an award‑winning, purpose‑driven environment where top talent thrives. To learn more, visit

The Talent Acquisition Operations Coordinator is responsible for supporting the day‑to‑day operations of the Talent Acquisition function, from recruitment through initial onboarding. This role partners closely with recruiters, hiring managers, candidates, and cross‑functional teams to ensure a smooth, timely, and high‑quality hiring experience.

At all times, this role is expected to deliver an exceptional customer experience—both internally and externally—by providing responsive, professional, and thoughtful support that creates a positive and lasting impression of Invoice Cloud for candidates and stakeholders alike.

The ideal candidate is proactive, detail‑oriented, and eager to learn—someone who thrives in a fast‑paced environment, is comfortable working with data and systems, and is curious about how AI and automation can improve recruiting workflows and the overall candidate experience.

• Coordinates and manages high‑volume recruiting logistics, including phone, virtual, onsite, and presentation interviews across multiple time zones, ensuring all participants have the information and materials needed for a successful interview.
• Reviews job applicants and resumes to identify qualified candidates, supporting efficient candidate progression through each stage of the recruiting process.
• Supports onboarding and pre‑employment workflows to ensure candidates move smoothly and on time from offer acceptance through start date.
• Manages multiple priorities with accuracy and urgency, consistently meeting deadlines in a fast‑paced Talent Acquisition environment.

• Acts as the subject matter expert for Talent Acquisition systems—including Greenhouse Recruiting, Greenhouse Onboarding, and Brighthire—troubleshooting issues, supporting day‑to‑day system usage, and coordinating with vendor partners to ensure tools effectively support recruiting operations.
• Serves as a reliable operational partner to recruiters and hiring managers by proactively managing scheduling, candidate communications, and recruiting administration from start to finish.
• Delivers a consistently positive candidate experience by providing timely updates, clear instructions, and professional communication that reflects Invoice Cloud’s brand and values.
• Generates, initiates, and monitors pre‑employment screenings—including background checks, drug screens, and credentialing—while keeping recruiters informed of status and next steps.
• Handles sensitive and confidential candidate information with discretion and professionalism, ensuring compliance with company policies and legal requirements.

• Maintains accurate, timely, and compliant candidate records within the Greenhouse Applicant Tracking System, ensuring visibility and data integrity throughout the recruiting lifecycle.
• Produces recruiting reports and hiring metrics to support operational tracking, compliance, and data‑informed decision‑making.
• Identifies opportunities to improve Talent Acquisition processes and workflows, recommending practical enhancements that improve efficiency for recruiters, hiring managers, and candidates.

• Demonstrates curiosity and a willingness to learn by exploring how Generative AI, automation, and emerging tools can streamline recruiting coordination, data management, and candidate communication.
• Applies a data‑oriented mindset to Talent Acquisition operations, using system insights and reporting to identify trends, surface issues, and support continuous improvement initiatives.
• Participates in…