Senate Human Resources Specialist and Payroll Coordinator

Senate Human Resources Specialist and Payroll Coordinator (260001A8)

The Human Resources (HR) Specialist and Payroll Coordinator is a member of the HR team and supports the Senate Office of Human Resources by providing HR services in the areas of payroll, benefits administration, new hire onboarding, recordkeeping, and employee relations. The HR Specialist and Payroll Coordinator reports to and performs work under the daily supervision of the Director of the Senate Office of Human Resources.

• Prepare and process payroll to ensure the payroll system pays employees on-time and accurately.
• Develop staffing, budget, and salary reports for Senate Office of Human Resources and the Senate President’s Office (SPO).
• Draft pay memos and salary letters for the SPO to authorize payroll warrants.
• Support the onboarding process for all new hires, providing required paperwork, verifying documentation and compliance, assisting with benefits enrollment, and authorizing email, network access and employee identification.
• Guide and assist employees through the annual open enrollment process and implement changes in the various internal and external databases and applications.
• Process and authorize requests for employment verifications for loans, background checks, and other personal matters with third parties.
• Receive and respond to, or redirect, a broad range of inquiries to HR from current and former employees.
• Update and maintain all electronic employee personnel and payroll records, using applicable databases and data management systems on all active and inactive Senate employees, including, but not limited to, new hires, terminations, position or office changes, changes to pay rates, and direct deposit information.
• Ensure hardcopy employee personnel files are updated to reflect and record any changes or compliance confirmation.
• Liaise with executive branch agencies with regard to leave, benefits, and other personnel matters as needed.
• Collaborate with House of Representative Human Resources staff and state agencies on joint legislative staff personnel and payroll matters.
• Verify and update information on the Comptroller’s Pay Info site as an Administrator.
• Administer the Senate Human Resources Database.
• Develop and support the administration of and ensure compliance with Senate employee mandates.
• Assist the Director of Senate HR in planning and implementing initiatives, employee training programs, new employee orientation, Senate employee requirements, and development activities.
• Correspond with and on behalf of employees regarding payroll printouts of earnings, W-2’s, payroll information requests, garnishment orders, or letters for employees for outside agencies and vendors.
• Review and cross-check all transactions on a daily basis and biweekly salary reports to ensure accuracy.

• Participate in special projects as assigned.
• Support the investigation of complaints related to alleged violations of the Senate Anti-Harassment policy, Senate Anti-Discrimination policy, Senate Rules, and any other applicable equal employment laws at the direction of the Director of the Senate Office of Human Resources.
• Administer and operate Dyna Cash account every fiscal year under the direction of the Senate HR Director.
• Perform other duties as assigned.