HR Specialist

Position Overview

The HR Specialist is responsible for supporting key People Operations functions across the full employee lifecycle. This role manages HRIS administration, maintains job description documentation, supports light recruiting efforts, coordinates onboarding and offboarding, and provides first‑line employee relations support. The HR Specialist ensures accurate data, smooth processes, and a positive employee experience while upholding compliance and confidentiality standards defined in Paragonix HR policies.

• Maintain and update employee data in the HRIS platform; ensure accuracy, version control, and adherence to compliance requirements.
• Process personnel actions including hires, status changes, compensation updates, and terminations in accordance with company SOPs.
• Perform regular audits for data accuracy, onboarding/offboarding completion, and required documentation (e.g., background checks, I9/eligibility verification).
• Maintain the job description repository, ensuring each role has an updated, approved job description.
• Partner with managers to update responsibilities, qualifications, and organizational changes; route job descriptions for HR and Compensation review.
• Coordinate job description audits and required updates—supporting compliance, accuracy, and readiness for internal and external audits.
• Assist with posting roles, reviewing incoming applications, and coordinating interviews with hiring managers.
• Support hiring teams in early‑stage screening and communication with candidates.
• Partner with HR Business Partners to ensure required steps are followed prior to onboarding (background checks, documentation, approvals).
• Prepare and distribute onboarding materials, working closely with the HRBP and hiring manager to ensure readiness for new hires.
• Manage onboarding process for contractors.
• Notify cross‑functional partners (IT, Facilities, Finance) of new hires and terminations to ensure seamless access setup and deactivation.
• Support offboarding documentation, exit interviews, equipment returns, and system access removal.
• Serve as the first point of contact for employee questions regarding policies, procedures, benefits, and employment practices.
• Escalate employee relations concerns to the HR Business Partner and assist with documentation, scheduling, and follow‑up steps.
• Support ethical compliance processes and maintain confidentiality of all employee records.

• University degree preferable in human relations, psychology or a related field or equivalent combination of education and relevant professional experience.
• 1‑2 years of HR experience, preferably in HR operations or generalist‑style roles.
• Experience with HRIS platforms, maintaining employee data, and supporting HR transactions.
• Strong organizational skills with the ability to manage multiple ongoing tasks.
• Excellent communication and interpersonal skills, with a service‑oriented approach.
• Ability to maintain confidentiality and navigate sensitive issues appropriately.

• Experience supporting recruiting workflow within an ATS or similar system.
• Familiarity with job description development, maintenance, and audit readiness.
• Knowledge of employment laws and HR compliance processes.
• Proficiency with Microsoft 365 and document management platforms.

• Onsite or hybrid work at the Waltham office based on business needs.
• Must adhere to all Paragonix HR policies, security requirements, and compliance controls.
• Annual Salary of $65k‑$75k depending on experience with 5% STIP.

Getinge is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, genetic information, national origin, disability, protected veteran status or any other characteristic protected by law. Reasonable accommodations are available upon request for candidates taking part in all aspects of the selection process.