Payroll Administrator

Summary

The Payroll Administrator works with a team of engaged professionals supporting the diverse activities of a worldwide Church with a mission to bless humanity. This position is an integral part of the Church’s Benefits and Payroll team responsible for the timely and accurate processing of U.S. and global payrolls ensuring compliance with federal and state regulations, national and provincial regulations for other countries, as well as company policies and practices.

This position also serves as an important resource for employees on all payroll matters. Our organization values each of its employees and the person in this role will bring excellent communication skills and a customer service ability to support our world‑wide employees. This position is required to maintain complete confidentiality of all information, data and systems and ensures HR policies regarding pay are implemented correctly.

• Processes U.S. and global payrolls for the entire organization
• Maintains employee master files (electronic and paper), including updating payroll records, and reviewing payroll changes
• Sets up new U.S. and global employee payroll files, researching U.S. state and local or national regulations for compliance, in collaboration with HR and OGC
• Processes and audits bi‑weekly multistate payroll, as well as monthly global employee payrolls including time and attendance and direct deposits, and manages other types of pay requests (manual checks, honorariums, translation pay, etc.) from other departments in a timely and accurate manner
• Sets up and maintains special (garnishments, etc.) and regular withholding (taxes, etc.) and other deductions including applicable benefit deductions
• Ensures accuracy and compliance with local, state and federal tax regulations as well as nationally mandated deductions (national pension, national health, etc.) for other countries where applicable and for internal policies
• Performs quarterly and annual state tax filings as required and provides payroll‑related reporting
• Reconciles payroll and retirement/national pension registers for each payroll and transfers to external administrators
• Monitors and researches all bank transactions
• Researches and implements new state and local tax location registrations for payroll with holdings and performs quarterly and annual state tax filings for unemployment or special state required programs; provides payroll‑related reporting to Accounting
• Communicates with payroll providers, third‑party vendors and employees to research and resolve payroll issues in a timely manner
• Researches and resolves problems using HRIS and third‑party systems (UKG, ADP, Plan Source, TIAA), analyzes unexpected results for process flaws, performs scheduled activities, and recommends solutions or alternate methods to meet requirements and client needs
• Maintains and supports a variety of reports or queries utilizing appropriate reporting tools and helps maintain data integrity in systems (i.e., enrollment, billing, status changes, etc.) by running queries and analyzing data
• Trains employees and managers on new processes and functionality in the payroll system (UKG) and benefits system (Plan Source), including timesheet entry and approval, PTO entry and approval, entering or changing benefits for new employees or life events, assisting employees during Open Enrollment with entry issues, and addressing changes such as banking changes
• Provides administrative assistance to the department and assists in internal and external data audits and special projects
• Works collaboratively in a team‑oriented environment

Bachelor’s degree in Accounting or Finance, certification in payroll administration, or 3‑5 years equivalent work experience in payroll.

• Strong numerical aptitude and attention to detail

Knowledge of payroll software systems is required.

Microsoft Office (Word, Excel, PowerPoint) skills are required.

This position regularly works in an office environment at The Mother Church in Boston, MA.

Membership in The Mother Church is preferred.

This position is required to complete a background check to be hired and annual background checks thereafter.

Pay range: $76,025.00 - $98,832.20 annually

The pay ranges disclosed in our job postings are the compensation ranges the Church reasonably and in good faith expects to pay for a given position at the time of posting. The offered salary will be determined by factors such as the applicant’s relevant education, experience, knowledge, skills, abilities; and benchmarking, work location, and internal equity.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.