Administrative Coordinator - Human Resources

Official Title

Administrative Coordinator - Human Resources

Grade 16S

16S Entry Level Pay $68,037.06 to Pay Range Maximum $

$68,037.06

This position is designated as a confidential, non-union position. All new hires must start at the entry level rate for this role per the Personnel Policies and Procedures Manual.

Our mission is to create a culture that values all employees, maximizes individual potential, and positions the Massachusetts Trial Court’s Human Resources Department as a trusted, knowledgeable, and strategic partner. Human Resources will achieve this through innovative approaches to attracting, developing, and retaining a high-performing, inclusive and diverse workforce, and by fostering creative problem solving and continuous improvement through ongoing development of business acumen.

This full-time position is a confidential, non-union position assigned to the Trial Court Human Resources Department in Boston.

This position is fully in person.

Provides administrative support and assistance to all units within the HR department and/or the general public. Takes a leading role in the development of new programs and projects within the department. Serves as a lead to other support staff. Enters, maintains, and manages data, documents, and records. Administrative Coordinator also performs a variety of administrative support duties that are complex, confidential and employer sensitive, and non-routine in nature.

Works under the direction of a Department Head

• Provides project management and oversees special initiatives within the division. Supports a variety of personnel matters conducted in coordination with the Human Resources Department.
• Participates in all activities related to development, implementation, and subsequent monitoring of operations and projects.
• Performs administrative tasks as assigned, including document editing, taking meeting minutes, answering telephones, preparing reports, etc. This includes serving as the primary backup to the Trial Court’s Office Assistant, fielding and directing calls as necessary to appropriate Trial Court Departments.
• Prepares complex and detailed documents.
• Performs a variety of administrative support duties, including those of a confidential, employer sensitive, and non-routine nature.
• Directly assists and acts in a confidential capacity to an HR supervisor or manager.
• May have access to or exposure to confidential information concerning labor relations or the Trial Court’s position on personnel matters and/or collective bargaining positions.
• Maintains department records and drafts routine correspondence.
• Analyzes statistics and develops new databases to assist in administration of programs. Prepares reports on various administrative activities within the HR Department.
• Acts as a liaison and provides technical advice to other offices, departments, the public, and outside agencies.
• Participates in the development of HR operating policies, procedures, and forms.
• Provides assistance in the hiring, onboarding, and training process of lower level employees.
• Performs other duties as required.

• Ethics and Values:
  Communicates and demonstrates the ethics and values of the Trial Court.
• Mission Driven:
  Employees are fully committed to fulfilling the Trial Court and associated Departmental missions.
• Professional Development:
  Employees are committed to participating in ongoing Trial Court training and educational offerings to advance their professional development. Managers are equally committed to affording those opportunities to those they supervise as scheduling permits.
• Customer Service:
  Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
• Applied Knowledge:
  Demonstrates ability with MS Office and other business technologies and can properly support the administration of departmental policies, procedures, and initiatives in a unionized employee environment.
• Problem Solving:
  Accurately assesses common operational problems and recommends and…