Payroll Assistant

Roxbury Community College (RCC) is a public institution of higher education offering associate degrees, certificate programs and lifelong learning opportunities to the Greater Boston community. The Department of Education recognized RCC as a Predominantly Black Institution (PBI) and as one of the top 100 community colleges in the country for student outcomes through the Postsecondary Success Recognition Program, making it the only community college in Massachusetts with these designations.

RCC offers 24 associate degree programs, 6 credit-based certificate programs, 13 non-credit professional certification programs, 30+ lifelong learning and fitness classes, and customized incumbent worker training programs. The college hosts hundreds of civic and community events at the Reggie Lewis Track and Athletic Center each year. RCC is committed to providing all learners with the academic and non-academic support required for degree completion and long-term success.

Roxbury Community College is guided by our six core values of Accountability, Equity, Excellence, Honesty, Integrity, and Respect. RCC is also an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential job functions. The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires all institutes of higher education to disclose campus policy statements and crime statistics.

Our annual report is available at Clery Report.

Title: Payroll Assistant

Unit: Non-Unit

Department: Human Resources Department

Reports to: Payroll Supervisor

Date: 2026

Position Overview

Payroll Assistant at Roxbury Community College will playa vital role in initiatingdaily payroll lifecycle duties for our workforce, which would include employee/student employment onboarding. Reporting directly to the Payroll Supervisor, this position owns the day-to-day administration of student employee operations, new hire onboarding, and essential payroll transactions. This role will act as a key institutional resource, ensuring seamless, accurate, and timely payroll processing while delivering exceptional support to student employees, staff, and departments.

Key Responsibilities

• Own the onboarding lifecycle and payroll setup for all student employees and newly hired staff.
• Audit hiring documents for compliance, including tax forms, direct deposit setup, and employment authorization (I-9 verification).
• Manage data integrity by entering and maintaining employee records within payroll and HR information systems.
• Enforce institutional policies regarding student employee eligibility, tracking work-hour limits, and employment status.
• Partner with hiring managers, supervisors, and HR to ensure timely, efficient setup for all new hires.
• Serve as a primary resource for student employees, guiding them through forms, timesheet access, and paycheck inquiries.
• Lead operational support during peak seasonal hiring cycles.

Payroll Processing Support

• Collaborate with the Payroll Supervisor to execute accurate biweeklypayroll runs.
• Audit employee time entries, reviewing timesheets and approvals for completeness and accuracy.
• Resolve payroll discrepancies proactively by partnering with individual departments to correct missing data.
• Generate payroll reports, summaries, and critical audit documentation for leadership.
• Execute payroll adjustments, including off-cycle checks, retroactive pay, and corrections as needed.
• Manage the payroll calendar to keep departments informed of upcoming submission deadlines.

Administrative & Compliance Duties

• Safeguard confidential files, maintaining secure and organized payroll and employee records.
• Ensure strict compliance with federal, state, and institutional regulations governing payroll and student employment.
• Support year-end processes, assisting with W-2 preparation, data reconciliations, and formal audits.
• Deliver prompt, professional customer service to all payroll and employment-related inquiries.
• Drive process improvements by identifying ways to increase efficiency and accuracy in daily workflows.

Qualifications

• Education:
  
  REQUIRED
  - Associate Degree, Bachelor's Degree preferred;
• Experience:
  
  1-3 years of administrative support, Payroll/HR, or office operations experience.
• Direct experience utilizing payroll systems, HRCMS, or automated timekeeping software.
• Direct experience utilizing payroll systems, HRCMS, or automated timekeeping software.

Preferred Skills

• Detail Orientation:
  Exceptional attention to detail with a proven track record of data accuracy.
• Organization:
  Strong time-management skills with the ability to handle peak seasonal workloads.
• Trustworthiness:
  Demonstrated ability to manage highly sensitive and confidential information.
• Communication:
  Excellent interpersonal skills with a strong customer service orientation.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office suite, with intermediate to…