Talent Services Coordinator

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Human Resources team as a Talent Services (HR) Coordinator located in our Boston office.

We are seeking a highly skilled professional who thrives in a fast-paced, business driven environment. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. The ideal candidate demonstrates strong problem-solving skills, ensuring accuracy, efficiency, and high-quality results in all aspects of their work. With a dedicated work ethic and a can-do attitude, you will take challenges with confidence and resilience.

If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role will be based in our Boston office; in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Talent Services Manager.

Position Summary:

The Talent Services Coordinator provides administrative support to the Talent Services department, under the guidance of the Talent Services Manager, assisting with daily human resource tasks, including staff recruitment, orientation, employee benefits, event planning, electronic file maintenance, and other duties as assigned. Candidate should also be flexible to work overtime as needed.

Key Responsibilities:

• Assists with staff recruitment: posts open positions on the intranet and job boards; enters and tracks job applicants using tracking software; sends resume to Talent Services and Hiring Managers.
• Schedules interview appointments and interfaces with candidates; emails standard communications to applicants regarding the status of their applications.
• Manages new hire process, including sending out new hire paperwork, initiates and monitors background check process, and coordinates start date with new hire.
• Prepares welcome email, assists with onboarding process, and assists in planning and conducting new employee orientation.
• Assists with administration of employee benefits plans, including healthcare, life, disability (including claim forms), 401(k), and other health and welfare benefits programs; assists employees with annual open enrollment.
• Answers basic questions on HR policies, procedures, and programs.
• Maintains personnel files (active and terminated employee records) and I-9s; responsible for E-Verify.
• Coordinates firm events such as staff appreciation, health and wellness clinics, annual holiday party, and other special events as requested; may assist with community fundraising.
• Assists with aspects of the annual performance review process for Associates and Business Staff, including sending out reminders and flagging comments for Talent Services Manager review.
• Processes employment verifications and transactions in HR system, including employee changes and separations, assists employees with the time and attendance system (Workday), reviews time records as needed.
• Assists with departing attorney processes.
• Ensures administrative (i.e. secretarial, reception) vacation coverage and overflow is provided.
• Performs additional duties as required, including but not limited to, assisting with other GT offices.

Qualifications:

Skills & Competencies
• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• Ability to establish and maintain effective working relationships with all levels of the…