Payroll Coordinator

Summary

The Payroll Coordinator is responsible for supporting all aspects of payroll administration for approximately 400 employees, including full-time, part-time, seasonal, and union employees. The position ensures accurate and timely payroll processing, employee record maintenance, payroll compliance, benefit and deduction administration, retirement reporting, and reconciliation activities. The Payroll Coordinator serves as a liaison between Payroll, Human Resources, Finance, and external service providers to ensure the integrity of employee and payroll-related data.

The position also assists with employee expense reimbursement administration, financial reconciliations, payroll audits, year-end reporting, and special projects as assigned. This role requires exceptional attention to detail, confidentiality, customer service, and compliance with federal, state, local, and collective bargaining requirements.

Payroll Coordinator

Payroll

Payroll Manager

Non-exempt

E

The Payroll Coordinator is responsible for supporting all aspects of payroll administration for approximately 400 employees, including full-time, part-time, seasonal, and union employees. The position ensures accurate and timely payroll processing, employee record maintenance, payroll compliance, benefit and deduction administration, retirement reporting, and reconciliation activities. The Payroll Coordinator serves as a liaison between Payroll, Human Resources, Finance, and external service providers to ensure the integrity of employee and payroll-related data.

The position also assists with employee expense reimbursement administration, financial reconciliations, payroll audits, year-end reporting, and special projects as assigned. This role requires exceptional attention to detail, confidentiality, customer service, and compliance with federal, state, local, and collective bargaining requirements.

• Process and audit weekly payroll for approximately 400 employees, including full-time, part-time, seasonal, and union employees.
• Review and validate employee time records in ADP eTime Enterprise and Workforce Now to ensure accurate payroll processing.
• Research, analyze, and resolve payroll discrepancies related to earnings, deductions, leave accruals, taxes, benefits, and time reporting.
• Maintain payroll records in accordance with applicable federal, state, and organizational retention requirements.
• Administer garnishments, tax levies, child support orders, and other court-ordered deductions.
• Process employee status changes, including new hires, promotions, transfers, salary adjustments, leaves of absence, terminations, and retirements.
• Maintain and reconcile employee leave balances, including vacation, sick, personal, bereavement, and other leave categories.
• Prepare, review, and distribute payroll reports for management, Finance, Human Resources, collective bargaining units, retirement systems, and external agencies.
• Review, audit, and process employee travel and expense reimbursements through the Authority's expense management system.
• Ensure compliance with organizational policies, IRS regulations, and internal controls.
• Maintain expense reimbursement records and prepare related reports as required.
• Assist with year-end payroll activities, including W-2 processing, annual tax reconciliations, and payroll audits.
• Support payroll tax reporting and reconciliation activities and coordinate with ADP and external agencies as necessary.
• Participate in payroll system testing, upgrades, implementations, and process improvements.

• Reconcile employee benefit deductions, including health, dental, vision,…