HR Manager, Office Management

• Own day-to-day HR operations for the US team, including employee questions, onboarding/offboarding, records, and serving as the first point of contact for HR matters
• Manage US payroll and benefits administration via Gusto and external partners, including annual benefits renewal and open enrollment
• Prepare, issue, and maintain offer letters, contracts, and amendments while ensuring compliance with state-specific employment requirements
• Own financial administration for the US subsidiary, including budget tracking and reporting, expense management, corporate card programs, and vendor/invoice follow-up
• Liaise with external HR, payroll, and legal/immigration partners to maintain US entity compliance
• Support H-1B, O-1, and green card sponsorship processes alongside immigration counsel
• Organize US team events, offsites, and team-building activities
• Continuously improve HR, finance, and administrative processes as the US team grows

• 8+ years of experience in HR, finance, and/or office/administrative management
• Ideally includes experience in a startup or fast-scaling company
• Hands-on experience running US payroll and benefits administration (Gusto or similar)
• Working knowledge of US employment law across multiple states, including wage and hour rules, exempt/non-exempt classification, and leave/PTO policies
• Experience drafting and managing offer letters, employment contracts, and employee records
• Experience with budget tracking, expense tools, and corporate card programs
• Based in the US and authorized to work there
• Excellent written and verbal English communication skills
• Comfort working autonomously in a distributed, remote-first team with an HQ abroad
• Experience supporting US immigration/visa processes
• Prior experience in a deep-tech, hardware, or scientific startup

Demonstrates extensive experience in HR operations, payroll management, and compliance with US employment law, while effectively managing financial administration and supporting immigration processes. Proven ability to enhance HR and administrative processes in a fast-paced, remote-first environment.

• HR Operations Management
• US Payroll Administration
• US Employment Law Compliance
• Budget Tracking and Reporting
• Immigration/Visa Process Support

• Payroll Management
• Benefits Administration
• Offer Letter Drafting
• Employment Contract Management
• Budget Tracking
• Expense Management
• Vendor Management
• Compliance Management
• Gusto
• US Employment Law

• Excellent Communication Skills
• Autonomous Work Style
• Team Collaboration
• Event Organization
• Process Improvement

• Deep-Tech Startup
• Hardware Startup
• Scientific Startup
• Employee Records Management
• H-1B Sponsorship
• O-1 Sponsorship
• Green Card Sponsorship

• Gusto
• Expense Tools
• Corporate Card Programs