Legal Recruiting Coordinator - Project

Position

Coordinator

Multiple Offices

The Legal Recruiting Coordinator is responsible for supporting the firm‑wide legal recruiting team by managing and executing key aspects of the recruitment process. This role will ensure consistency across offices, delivering high-quality recruiting services while maintaining strong relationships with both candidates and internal stakeholders. The coordinator will assist with job postings, candidate sourcing, interview scheduling, and pre‑onboarding, as well as maintaining accurate tracking of applicant data.

This is a 6‑month project position and a hybrid work schedule is available.

A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you’re someone who’s looking toward the future, we’d love to hear from you.

Location:
Rochester, NY;
Boston, MA;
Chicago, IL

• Coordinate with firm‑wide legal recruiting team on department initiatives, as well as recruiting and integration efforts.
• Provide an exceptional recruiting experience to candidates from start to finish beginning with initial touch point through acceptance and onboarding, including but not limited to:
  • Coordinate with Recruiting Manager(s) to obtain approval for new hire requests, develop job descriptions, and manage all related search logistics.
  • Publish positions in appropriate venues and manage the application process.
  • Source legal candidates through various methods including referrals and external recruiters.
  • Respond to inquiries from candidates and search firms regarding open positions.
  • Prescreen resumes and gather pertinent information prior to circulating for internal review. Ensure each candidate meets firm requirements.
  • Prepare candidate overviews for circulation.
  • Recommend interviewers, schedule interviews with NP attorneys; compile and distribute interview evaluations and coordinate travel arrangements as applicable.
  • Respond to candidate correspondence regarding interview status.
  • Coordinate due diligence process for all candidates and draft offer package materials.
  • Work with Recruiting Manager(s) to facilitate onboarding and integration process for new hires.
• Manage maintenance of recruiting database and candidate files on a continuous basis.
• Manage legal recruiting inboxes and ensure appropriate correspondence is produced and records are maintained.
• Conduct competitive intelligence research projects.
• Lead industry survey responses and maintain various legal recruiting documents including monthly reports, budgets and meeting agendas.
• Oversee search firm agreement process by working directly with agencies prior to meeting agency candidates. Seek guidance when/if there are substantive changes to the business/legal terms.
• Coordinate and keep abreast of compliance issues by ensuring job ads are posted in the required locations and are collecting a diverse pool of qualified applicants.
• Process expense reimbursements and invoices.
• Serve as initial in‑person contact for local candidates, monitor interview schedules and be a firm ambassador.
• Perform other recruiting team duties as assigned.

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed…