Systems Administrator, Cell Manipulation Core Facility

The System Administrator III will work internal to the Cell Manipulation Core Facility to manage systems across the Cell Therapy (CT) Networks by implementation and validation of computer systems impacting the department and CT program. The System Administrator III works in conjunction with the project teams from Partners Healthcare System and CMCF technical staff as well as working with DFCI and Partners IS on enterprise systems such as Epic and Sunquest.

Systems will include, but are not limited to Partners Order Entry System for Biological Products (BOE/BPAA), Eceptionist, Sunquest, REES Environmental Monitoring systems, Internal Server systems, CMCF File Maker Databases, Freezer Works Bio-Repository system selected MES, and other internal systems such as Microsoft Access and Filemaker databases.

This is a hybrid position with required hours of Monday through Friday, 9:00 a.m. to 5:00 p.m.

• Business and Operational Needs: Demonstrates knowledge of CMCF, clinical and laboratory workflow to incorporate and propose design consideration for CMCF applications. Examines existing business models and flows of data in CT and assists to implement and support the IT manufacturing solutions for the CMCF. Performs thorough data and system analyses and develops a risk-based analysis understanding; communicates the consequences that erroneous data could have on patient care.
  
  Creates and maintains the procedures for system use, maintenance, and validation documents for upgrades and continuity of care during down time. Identifies critical data and coordinating / consolidation of existing data systems into the appropriate secure database. Manages all internal computer systems used by the facility and assists in the compilation of relevant data as required for ongoing analysis and quality improvement.
  
  Manages the team that submits data to the CIBMTR either via OTTR registry agent or formsnet
  3. Assists in the implementation / management of software needs for various transfusion management activities for DF clinical lab and teams. Creates reports for transfusion related data needs for transfusion management and compliance reporting. Compiles data from the appropriate database for analysis of quality assurance indicators, as required for FACT, accreditation bodies, sponsors and for individual protocols, etc. Works with department programmer to ensure new programs are validated in compliance with regulatory requirements and that applications are rolled out in an acceptable timeframe.

• Systems: Manages the design, development, testing, implementation and on-going maintenance of new and existing internal applications within the CMCF and integration into CT clinical systems. Provides user support and develops a business continuity back-up plan for system downtimes, and reports/responds to user issues. Manages and supports department servers as well as facilitates acquisition of new and replacement servers as needed. Provides support in the maintenance and security of the manufacturing system and their interfaces.

• Project Management
  
  Skills:
  
  Works with Partners project teams to help develop work plans and timelines for new applications/system implementations as well as upgrades. Facilitates group projects towards successful completion of goals. Manages internal projects within the context of the larger environment including competing priorities, staffing levels, and budgetary concerns. Communicates work and project status to management and team members.

• Training & Development: Aids in development of training plans and materials for various applications as well as conducts end-user training. Performs super-user and end-user training of applications, responsible for new system implementations and existing system upgrades. Independently creates test scenarios and executes validation testing to meet regulatory requirements; creates, documents and executes functional and system test strategies.

• System Quality Assurance and Regulatory Compliance: Works with vendor-supplied systems to perform quality checks on the interfaces that link vendor applications to in-house applications. Identifies complex problems, their probable causes, their impact on operations, reports them appropriately, and offers possible solutions, and decides on optimal course of action; independently, or collaboratively, bring problems to complete resolution. Works with teams, both internal and external to DFCI / Partners, to ensure systems remain compliant with both regulatory and accreditation requirements for electronic record keeping systems and instrument/ network exchange.
  
  Ensures that regulations and standards are incorporated into the design of the manufacturing systems and ensures adherence to standards/regulations during implementation and ongoing. Performs periodic audits as part of ongoing quality assurance of all data systems. Plans and executes audits of current IT policies and procedures. Institutes corrective actions for any…