Data Entry Clerk II South LA

Career Opportunities with Volunteers of America Los Angeles

A great place to work.

Current job opportunities are posted here as they become available.

Volunteers of America is a non‑profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more la.org.

PAY RATE: $20.03 - $21.08 PER HOUR

BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits.

Through our Head Start and Early Head Start programs, we work with children (infant – 5 years old) and their families to provide the skills, confidence and stable home life necessary for a smooth transition into kindergarten and beyond. Head Start positions are generally Monday through Friday.

Duties include monitoring records and reports; checking and reviewing data for completion and conformance with established regulations and procedures; compiling information for records and reports; gathering data used for statistical reports, and more.

• Enrollment applications and waiting list:
  Processes participants and family source documents by reviewing data for deficiencies.
• Resolving discrepancies by using standard procedures or returning incomplete documents to the appropriate supervisor/ Staff for resolution.
• Adding and removing children from and to waitlist.
• Enrollment and Attendance: Verify entered data by reviewing, correcting, changing or deleting entered information.
• Enrolling and dropping participants in child plus as requested from family Advocate.
• Checking attendance on weekly bases, and running reports every month.
• Providing family with information about our Birth-5 Model:
  • Attaching eligibility documents into child plus
  • Check to make sure that accurate data has been entered into the database
• Entering content area data when coordinated, i.e. DRDP assessments, immunizations, Health related items, etc.
• Monitors database for data quality and corrects inconsistencies.
• Running reports for Multi-Disciplinary Team Services (MDTS) and Program Improvement report (PIR) for monitoring.
• Other duties as required and is subject to change at any time.

• Non Federal Share requirements:
  Review volunteer time sheets and in-kind forms for accuracy and completion. The data from each volunteer timesheets data will be entered, scanned, and attached to a data base system. Missing or incorrect information will follow-up with responsible program staff on missing or incorrect information to ensure data integrity.
• Monitoring & Reporting:
  Identify in-kind trends, patterns and produce reports by site, classroom, caseloads, programs, and grants. Ensures that all non- federal share claimed meets federal regulations.
• Collaborate with the Family and Community Engagement team to collect and analyze data. In addition, create graphs, infographics, and other methods to visualize data.
• Other duties as required and may be subject to change

Qualifications

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Proof at the time of hire
  • TB clearance within 6 months’ prior
  • Annual Influenza vaccination (between Nov. 1st - Mar. 31st)
  • Pertussis (whooping cough) and measles immunization
• Health screening at the time of employment
• Requires ability to interact with children in a busy environment including, but not limited to:
  • Able to lift up to 50 lbs.
  • Frequently kneel and squat
  • Ability to move quickly

• High School Diploma or GED equivalent

• Must also have 2-4 years of general office administration, data processing, business administration or related field experience.

• Ability to translate theory and professional training into practical solutions
• Knowledge of Acorn…