IP Patent Docketing Specialist

Who We Are

Arent Fox Schiff is an award-winning, globally recognized law firm that delivers sophisticated, innovative, and practical legal solutions to clients around the world. With more than 600 lawyers and policy professionals, Arent Fox Schiff's expertise is sought out by Fortune 500s, start‑ups, international governments, non‑profits and trade associations, and private individuals. Our work spans highly complex, global matters as well as the deeply personal issues that shape the lives of individuals and communities.

At Arent Fox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build upon a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic.

This position is based out of the Boston office and operates on a hybrid schedule.

This individual will handle docketing for US, International and foreign patent matters based on correspondence, PTO documents and completed filings, in order to ensure the docketing database is complete and accurate in a timely manner. In addition, this individual will enter into our database new matters transferred to our firm, including reviewing information available online via Patent Center, WIPO, foreign patent office websites, and electronic file records.

• Review and analyze all incoming documents and correspondence related to US and foreign patent prosecution, to determine the types and deadlines of actions to be entered in our docketing database;
• Reconcile as‑filed documents, acknowledgement receipts, attorney comments and incoming/outgoing communications against docketed deadlines in order to clear docketed items;
• Monitor departmental email account for incoming communications and make appropriate docket updates;
• Prepare system reports and customized queries upon request from attorneys or other staff;
• Research and resolve docketing inaccuracies and answer questions related to the docket;
• Enter new matters transferred to Arent Fox Schiff from previous counsel, including utilizing Patent Center, WIPO and foreign patent offices to obtain bibliographic information and outstanding deadlines, when applicable;
• Maintain detailed notes to ensure client and attorney requested procedures are strictly adhered to.

• Assist with reconciliation of audit reports and maintenance of database records;
• Assist with other IP related tasks, as necessary.

• Strong written and verbal communication skills are required;
• Knowledge and understanding of domestic/foreign patent prosecution procedures, terminology and deadlines is required;
• Excellent organizational, problem‑solving, analytical and decision‑making skills and attention to detail are required;
• Accurate data entry skills;
• Strong proofreading and reading comprehension skills;
• Ability to work well under pressure and adjust quickly to changing priorities while maintaining a high level of productivity;
• Typing at least 30 wpm;
• Proficiency in use of office software, including Word, Excel and Outlook are helpful;
• Flexibility for overtime required.

• B.A./B.S. degree is preferred. Related work experience may be used in lieu of formal education;

• Prior law firm experience required;
• 2 years patent docketing experience using a computerized docket system is required. Patricia experience and advanced foreign patent docketing experience is highly preferred.

We know that the needs of our employees vary and can change throughout the different stages of life. That's why we offer a wide array of flexible benefit options designed to help you live healthy, live well, and live for tomorrow. In addition to medical, dental, vision, profit‑sharing, generous paid time off, and numerous other benefits, we also provide a flexible reimbursement account that helps pay…