IP Litigation Paralegal Specialist

Who We Are

Arent Fox Schiff is an award-winning, globally recognized law firm that delivers sophisticated, innovative, and practical legal solutions to clients around the world. With more than 600 lawyers and policy professionals, Arent Fox Schiff's expertise is sought out by Fortune 500s, start-ups, international governments, non-profits and trade associations, and private individuals. Our work spans highly complex, global matters as well as the deeply personal issues that shape the lives of individuals and communities.

At Arent Fox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build upon a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic.

Location:

This position is available in our Boston, MA office and operates on a standard hybrid schedule.

This position works under the direct supervision of a lawyer and provides the lawyer substantive legal services. A lawyer may delegate any task normally performed by a lawyer to a Paralegal, except those tasks prohibited to a non‑lawyer by statute, court rule, administrative rule or regulation, controlling authority, the applicable rule of professional conduct of the jurisdiction in which the lawyer practices, or the ABA Guidelines for the Utilization of Paralegal Services.

• Serve as the primary case operations lead across multiple complex IP Litigation matters including federal courts, PTAB, and ITC.
• Help design discovery, ESI, and privilege workflows and ensure consistent implementation across matters.
• Develop shell briefs that include procedural histories and integrated references to key evidence to allow attorneys to quickly draft substantive arguments.
• Oversee the entire discovery lifecycle: legal hold coordination (with attorneys and eDiscovery team), custodian tracking, vendor management, and production quality assurance.
• Assist with coordinating PTAB activities, including managing procedural calendars, compiling evidence sets, and supporting hearings.
• Assist with coordinating ITC activities, including compliance with judge‑specific ground rules, confidentiality protocols, and rapid scheduling.
• Coordinate Hatch‑Waxman matters by aligning litigation steps with regulatory events and expert needs.
• Lead logistics preparation required for hearings and motions including Markman, Daubert, and summary judgment.
• Serve as trial captain for logistics, exhibit flow, witness sequencing, technology setup, and real‑time updates.
• Provide high‑level supervision, training, and quality management for all junior paralegals and staff.

• Drafts, analyzes, and prepares legal documents for a supervising lawyer or supervising paralegal.
• Coordinates legal projects and communicates legal information for a supervising lawyer or supervising paralegal.
• Prepares draft communications for a supervising lawyer or supervising paralegal.
• Collects, evaluates, and summarizes relevant facts and legal concepts for a supervising lawyer or supervising paralegal.
• Attends client meetings, coordination meetings, and legal proceedings with a supervising lawyer or supervising paralegal.
• Provides legal project management for a legal matter for a supervising lawyer or supervising paralegal.
• Supervises Project Assistants, Paralegals and Senior Paralegals on assigned tasks.
• Maintains notary license in local jurisdiction.
• Follows all supervising lawyer or supervising paralegal instructions.

• Maintains accurate and appropriate time records regarding hours spent working for clients, for the Firm, and on administrative tasks.
• Meets all time entry and timesheet deadlines specified by the Firm, the Paralegal Department, and the Accounting Department.
• Bills a minimum of 1,550 creditable hours each performance evaluation year that begins April 1 and ends…