Event Vendor Operations Coordinator Job in Boston, MA

Events Vendor Operations Coordinator

Robert Half is seeking an Events Vendor Operations Coordinator for a contract opportunity supporting a fast-paced events organization. This role is responsible for managing vendor execution, order coordination, inventory management, and event logistics across multiple concurrent events nationwide. The ideal candidate is highly organized, detail-oriented, and experienced working with vendors, project timelines, and operational processes within an events, logistics, or project management environment.

This contract is fully remote, goes to at least the end of the year, and is 40 hours per week.

• Manage event execution from order placement through post-event completion, ensuring deadlines and deliverables are met.
• Serve as the primary point of contact for vendors, coordinating inventory, pricing, availability, and order fulfillment.
• Track project timelines, floor plans, delivery schedules, installations, and production updates across multiple events.
• Proactively communicate project updates, resolve issues, and coordinate changes with vendors and internal stakeholders.
• Support vendor onboarding, performance tracking, invoice reconciliation, and ongoing operational process improvements.