Financial and Program Operations Manager

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Job no: 529527
Position Type: Staff Full Time
Campus: UMass Boston
Department: CSM - Dean's Office
Pay Grade: 30
Date opened: 12 Feb 2026 Eastern Standard Time
Applications close: 13 Mar 2026 Eastern Daylight Time

General

Summary:

The Finance & Program Operations Manager provides college-wide financial leadership in partnership with the Assistant Dean for Administration and Finance, Dean’s Office leadership, and departmental administrators. The role leads budget development, forecasting, and financial analysis across operating, payroll, research, endowment, and gift accounts, while designing and maintaining complex tracking systems for course buyouts, releases, start‑up commitments, and personnel funding. The position oversees Dean’s Office–managed research and student success accounts, resolves financial discrepancies, supports post‑award grant administration, and delivers accurate, decision‑ready reporting that ensures fiscal integrity and informed leadership decision‑making.

In addition, the role ensures compliance with federal, state, sponsor, and university policies while driving process improvement across CSM’s financial and operational systems. The Finance & Program Operations Manager provides expert guidance on procurement, contracts, travel, payroll, and university systems; supports personnel budgeting and payroll coordination; and oversees financial operations for key research and student programs. Through advanced data analysis, cross‑unit collaboration, and operational leadership, the position strengthens internal controls, improves workflows, and ensures continuity of critical financial operations across the College.

Examples of Duties:

• Partner with the Assistant Dean for Administration and Finance (ADAF), Dean’s Office leadership, and departmental administrators to lead budget development, forecasting, financial analysis, and decision‑ready reporting across operating, payroll, endowment, gift, and RTF.
• Prepare, oversee, and analyze budget data, expenditure reports, and payroll allocations to ensure accuracy, compliance, and institutional fiscal integrity.
• Design and maintain standardized tracking tools and templates, including complex shadow systems for course buy‑outs, course releases, start‑up commitments, and personnel funding allocations.
• Oversee internally funded research initiatives, faculty RTF accounts, student success programs, and other strategically managed Dean’s Office–managed accounts.
• Identify and resolve discrepancies in financial activity and direct timely corrections through journal entries, reallocations, or other appropriate mechanisms.

Compliance, Policy Oversight, and Process Improvement:

• Maintain and apply current knowledge of federal, state, foundation, sponsor, and university fiscal and administrative policies, ensuring that all transactions consistently comply with applicable requirements.
• Provide leadership‑level training and guidance to Administrative Managers and faculty on university systems and procedures, including purchasing, Buy Ways, Concur, payroll, Summit, and contract processes.
• Assist in designing and implementing improved financial systems, workflows, documentation, and strengthened internal controls to support continuous improvement within CSM.
• Serve as a subject‑matter resource to departments and the Dean’s Office to resolve compliance issues and mitigate policy risks.

Procurement, Contracts, and Fiscal Operations:

• Oversee and coordinate purchasing, travel, reimbursement, and complex service contract processes for the Dean’s Office and supported CSM activities.
• Serve as the primary point of contact for Buy Ways, Concur, and the University bank card program, coordinating cross‑functionally with Procurement, the Controller’s Office, and other central units to resolve complex issues.
• Provide strategic oversight and guidance on procurement processes, including complex services contracts and formal competitive procurements when required.
• Recommend, design, and implement improvements to procurement and fiscal…