Director of Contracts Administration

Job Description

The Department of Developmental Services (DDS) has an immediate opening for a Director of Contracts Administration. The Director of Contracts Administration is responsible for policy making, oversight, and administration related to procurement and contracting of DDS’s $2.3B purchased human service programs. The Director is a member of the Department’s senior management team and leads the Central Office Contracts Unit while overseeing four regional contract offices.

The role develops business process efficiencies in contract administration and aligns contract processes with financial management and strategic modernization goals.

• Provides management of the Central Office Contracts Unit.
• Develops policies and procedures for procurement and contract administration and oversees implementation across four regional offices.
• Analyzes the efficacy of current business practices and recommends workflow and system improvements.
• Oversees all Purchase of Service (POS) procurement activity for the department; coordinates procurement management teams for the development of BID/RFRs and manages procurements through the full lifecycle.
• Verifies that program standards and other contracting and procurement requirements are developed in a timely manner and RFRs are released on schedule.
• Ensures rate reviews are completed on schedule and rates are developed to address new programs and emerging needs.
• Coordinates the development and ongoing operation of various contract management IT systems that support contract pricing, payment, federal waiver claiming, and oversight/monitoring, including FMIS, EIM, The Hub, HCSIS, and related systems.
• Interprets and implements promulgated regulations and directives issued by oversight agencies including the Operational Services Division (OSD), the Executive Office of Health and Human Services (EOHHS), and the Office of the Comptroller (OSC).
• Oversees staff activities related to the annual requalification of 200+ providers where DDS is the Principal Purchasing Agency.
• Establishes guidelines and standards for the qualification of new providers seeking to contract with the Department.
• Generates reports outlining the financial health of DDS providers; monitors Corrective Action Plans and assists the Bureau of Program Integrity with developing responses to audits issued by the Office of the State Auditor.
• Maintains effective communication with oversight agencies, including OSD, EOHHS, and OSC.
• Monitors DDS and statewide contracting rules and use of systems such as MMARS, COMMBUYS, and Contract Life Management; ensures staff have access to up-to-date reports.
• Performs other duties as assigned.

• Six (6) years of professional, administrative, supervisory, or management experience in a complex public or private agency.
• Familiarity with ICMS, FMIS, EIM, MMARS, CLM, and COMMBUYS.
• Knowledge of Operational Services Division procurement rules and regulations and procurement systems.
• In‑depth knowledge of agency procurement and contracting policies, procedures, and standards.
• Broad knowledge of contract negotiation policies and practices.
• Understanding of OSD auditing policies and procedures.
• Basic understanding of rate‑setting activities and rate review systems and procedures.
• Working knowledge of management principles and practices.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Comprehensive understanding of DDS regulations, policies, procedures, programs, and services.
• Experience with Agile project management methodologies.
• General understanding of training and curriculum design and instructional strategies.
• Proven knowledge of analytical tools and expertise with Excel.
• Ability to manage and coordinate annual contracting/engagement and amendment process.
• Expertise in establishing standards for managing contracts, performance, and quality improvement.
• Capacity to design and implement operational, communication, coordination, and accountability processes.
• Demonstrated ability to interpret and use data in problem‑solving and process improvement.
• Proven ability to understand, apply, and explain pertinent laws, rules, regulations, policies, and…