School Business Manager

START DATE

Anticipated September 1, 2026

Works under the supervision of the Superintendent/Director who gives general instruction and reviews work for effectiveness and conformance with regulations and policies.

The Business Manager is responsible for managing and controlling the financial affairs and selected service functions of the school. As required, he/she/they is expected to prepare and present pertinent financial information to the Board of Trustees for their active consideration in their policy making role. Works under the direct supervision of the Superintendent/Director. Salary and benefits commensurate with experience. Among the specific duties are:

• Responsible for maintaining all business and financial records according to the school requirements and in compliance with Massachusetts state laws and, when applicable, federal regulations.
• Responsible for generating budgets for the Board of Trustee's approval for the operation of the school.
• Functions as purchasing agent for the school. As purchasing agent, is responsible for developing proper purchasing procedures, preparing required specifications, and executing contracts on behalf of the school.
• Responsible for approving all invoices for payment and assuring, where appropriate, that all such invoices are properly processed in accordance with the applicable regulatory requirements.
• As directed, assists in the preparation of proposals for securing additional aid from public sources, such as federal and state grants.
• Manage grant funds and necessary financial records and reports in compliance with state and federal regulations.
• Supervises and controls payroll, accounting and insurance programs of the School.
• Responsible for the auditing and internal accounts on an annual basis.
• Responsible for establishing and maintaining all farm sales records.
• Responsible for establishing and maintaining adequate and appropriate business and data records for all employees of the school.
• Responsible for establishing and maintaining adequate and appropriate business and data records for all school property and supplies (inventory control records).
• Responsible for preparing and, where appropriate, presenting any financial reports or information data on any aspects of business operations for the Superintendent/Director and or the Board of Trustees.
• Actively participates in the collective bargaining process as a member of the school's negotiating committee. Administers and interprets the financial aspects of the contract in dealings with union representatives.
• Responsible for administrative supervision and financial management of the school lunch program, clerical and secretarial services assigned to the Business Manager.
• Supervises the district’s supporting services, property and inventory, transportation, purchasing, food services and business services.
• Acts as adviser to the Superintendent/Director on all questions relating to the business and financial affairs of the district.
• Assists in recruiting, hiring, training, supervising and evaluating all clerical, financial and support staff personnel in the Business office.
• Responsible for the financial management of the maintenance and repair program.
• Responsible for the school transportation program including the development of appropriate bus routes and time schedules.
• Responsible for maximizing use of available revenues by prudent fiscal management, including proper and sound investment strategies.
• Responsible for monitoring and auditing all expenditures for the purpose of reducing any unnecessary expenditures (even though they may have met all other criteria for approval).
• Serves as a member of the Administrative Team.
• Attends all Bristol County Advisory Board meetings.

• The Business Manager also functions as the Treasurer of the Board of Trustees. It is required that he/she/they attend all Board of Trustees meetings and he/she/they must be bondable.
• As required, provides proper guidance to administrative personnel in the fundamentals of sound fiscal management and budgetary controls.
• Performs such other tasks as may from time to time be assigned by the…