Finance Manager

EOHLC is seeking a Finance Manager/M6 in the Office of Administration & Finance/Division of Livable Communities/Climate!

AGENCY MISSION:

The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents.

Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non-profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities.

OVERVIEW OF ROLE (NOT ALL INCLUSIVE):

The Division of Livable Communities (DLC) provides funding and grant management oversight to local governments and non-profits through federal "pass-through" programs awarded to the Commonwealth from the U.S. Department of Energy (DOE), U.S. Department of Health and Human Services (HHS), and the U.S. Department of Housing and Urban Development (HUD).

These programs mitigate the effects of poverty by providing programs that assist the Commonwealth's low-income residents to achieve greater economic and social self-sufficiency, through our subgrantee community action agencies (CAAs), and other housing and economic development non-profits. The major program are:

* Weatherization Assistance for Low Income Persons (WAP)

* Low Income Home Energy Assistance Program (LIHEAP)

* Community Service Block Grant (CSBG)

The Finance Manager for Climate, (hereinafter known as "the Finance Manager"), coordinates the fiscal operations of the Division (i.e. budgeting, accounting, reporting, federal program compliance monitoring and technical assistance to the network noted above); coordinates the delivery of financial resources to subgrantees and their audit firms in the preparation of their OMB A-133 Single Audits through follow-up of any findings cited;

exercises sign-off authority, provides leadership to staff performing compliance monitoring activities of grantees/subgrantees providing direction and oversight on software development needs of the two Information technology (IT) grant management systems utilized by the Division for its federal programs (accounting and reporting); and coordinates and oversees the financial reporting required by the federal funding agencies through their IT systems.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):

1. Direct and oversee all Division-related Federal, State and Bond accounts:

* Provide overall fiscal oversight of all Division-related federal and state accounts, including the management of funding from DOE, HHS, and HUD.

* Supervise and assign MOSAIC-related fiscal responsibilities to the DLC fiscal team, ensuring accurate financial reporting, compliance, and efficient workflow.

* Communicate regularly with the DLC Program Managers/staff and EOHLC's Office of Administration and Finance (OAF) staff regarding policies, procedures, and operational requirements; provide guidance on policy implementation, resolve procedural issues, coordinate process improvements, and ensure consistent application of fiscal and administrative practices.

* Collaborate with unit managers to develop and revise administrative budgets and budget amendments for inclusion in federal grant applications and awards administered through DOE, HHS, and HUD programs.

2. Supervision:

* Supervise staff, prioritize and delegate staff assignments in accordance with duties defined in their job descriptions (Form 30s). Provide adequate training and technical assistance to staff and communicate priorities as needed.

* Provide direct staff with feedback and evaluation of job performance through the Employee Performance Review System (EPRS).

3. IT Data Management:

* Provide direction and oversee internal and external IT grants management system(s) software utilized to manage the federal programs.

* Provide training and direction to staff on federal financial data management (external) systems. Facilitate reporting and resolution of issues related to federal financial compliance, reporting and electronic payment requests.

* Work with software developers and program managers on priorities for enhancements/upgrades (internal systems).

4. Risk Management & Monitoring:

* Oversee risk management and monitoring plans for the Division's Federal programs.

* Work with program managers to ensure on-site field monitoring is coordinated with fiscal and program staff.

* Ensure that the Fiscal staff works with the program staff to ensure accuracy and consistency in preparing and monitoring reports and tracking and resolving sub-recipient compliance issues.

5. Other:

* Prepare spending plans, division payroll distribution reports reflective of the program staffing structure within each program unit and senior management, and all other MOSAIC-related issues.

* Work with EOHLC Chief Financial Officer and the EOHLC Internal Controls Officer in providing documentation such as the Division's Internal Control Guidance for its Federal programs and…